Alma reporting codes are sets of customizable controlled vocabularies added to purchase orders to support reporting needs. Here are some reminders about reporting codes:
Reporting code isn’t a required field, but users do see an Alert when saving the order if they haven't chosen a reporting code.
You can add a reporting code to an order at any point in the lifecycle (even when they're closed)
Reporting codes apply to all libraries within our Alma instance (we can’t create separate sets of values for Law, Ford, etc)
Reporting codes display on invoice lines that are linked to a PO and you can customize your invoice line view to include multiple reporting codes.
Proposed List of Reporting Codes
The following list contains reporting codes suggested by members of the Alma Acquisitions Implementation Team. Further discussion is needed to finalize this list, so the use of reporting codes may change as we learn more about Alma functionality and our reporting needs.
Reporting Code 1: Order Material Type
We plan to apply the Aleph order material type to our migrated orders after go-live using the PO Line API to update Reporting Code 1. The PO Line Type in Alma is not as granular as we’d like for our reporting needs and the PO Material Type for electronic orders is not a customizable list. To best accommodate our reporting needs, Reporting Code 1 contains a list of order material types.
Reporting Code 1 |
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Audio Book |
Annual Access Fee |
Books on CD |
CDROM |
CD Recording |
Data and Datasets |
Database |
DVD |
Electronic Book |
Electronic Continuation |
Electronic Journal |
Electronic Monographic Series |
Electronic Newspaper |
Electronic Serial |
Electronic Sets |
Manuscript |
Microfiche |
Microfilm |
Microform |
Monographic Series |
Map |
Miscellaneous Credit |
Miscellaneous Fee |
Newspaper |
Print Continuation |
Print and Electronic Journal |
Print and Electronic Serial |
Print and Electronic Sets |
Print Book |
Print Journal |
Print Newspaper |
Print Serial |
Score |
Sets |
Streaming Media |
Video |