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DRAFT PROCESS - NOT OFFICIAL
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User Administrators:
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Open the student employee’s full patron record.
Delete all roles except for the Patron role and Instructor role (if present.)
It’s very important not to delete the patron role - that is what allows patrons to borrow library materials, and is managed by the library patron loader process.
It’s also important not to delete the instructor role (if present) - this is what allows TAs and graduate instructors to use Leganto.
User Administrators: Contact List
Andrea Loigman
Annette Tillery
If neither Andrea nor Annette are available, submit a ticket to Library Systems and Integration Support (submit a ticket at https://support.lib.duke.edu)
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Law users should contact Sean Chen.
Guidance for User Administrators
Which role profiles to use
Assign the role profile that corresponds to the library where the student employee works.
Circulation and Fulfillment Student Employee - Law
Circulation and Fulfillment Student Employee - Divinity
Circulation and Fulfillment Student Employee - Ford
Circulation and Fulfillment Student Employee - Marine
Circulation and Fulfillment Student Employee - MCL
Circulation and Fulfillment Student Employee - Music
Circulation and Fulfillment Student Employee - Perkins
Circulation and Fulfillment Student Employee - Bishop’s House
If a student works at multiple libraries, apply the profile for each library separately. Alma will drop any unnecessary duplication of roles.
Granting additional privileges to student employees
Requests should come from a student employee’s manager or department head and be submitted via email or ticketing system. (E.g., requests over Microsoft Teams or made in-person are not sufficient.)
As business needs arise, Circ students may be granted the ability to edit item records, but not delete them.
The role to grant is Physical Item Operator Limited, scoped to the appropriate library or libraries.
The role should have the same expiration date as other roles on the student staff member’s account.
As business needs arise, Circ students may be granted the ability to edit or manage course reserves.
The role to grant is Course Reserves Operator, scoped to the appropriate library or libraries.
Removing Student Employee Roles
Open the student employee’s full patron record.
Delete all roles except for the Patron role and Instructor role (if present.)
Save the student’s patron record.