Note of information to use for Instructions: Chapter 7: Preparing Monographs for Binding

Creating a Monograph Lot

Earlier, we created a lot for periodicals. Now let's create a monograph lot. 

There's no difference between a periodical lot and a monograph lot so we'll repeat the same steps we used to create our periodical lot. Keeping our lot-naming scheme in mind, this time our lot name will end with M.

Monograph Formats

Adding a monograph to a lot is similar to adding a periodical, but instead of retrieving titles from our database, we use Formats. While we're not retrieving titles from the database, we must leave the Key set to one of the title keys. 

Formats are simply templates that contain basic formatting information, but they don't contain any stampable text. 

We can use any of a number of standard formats depending on the style of the volume we are binding. The standard formats are listed below: 

A AUTHOR 
ATM AUTHOR, TITLE 
AT1M AUTHOR, TITLE, CALL 
TAM TITLE, AUTHOR 
TA1M TITLE, AUTHOR, CALL 
TM TITLE 
T1M TITLE, CALL

Demonstration: Using a Monograph Format

This demonstration shows the steps we follow to add a monograph item to a lot. We'll use the format TAM to format a Title/Author item.

A Few Points to Keep in Mind

• Enter backslashes between words of the title so the words will stamp on separate lines. If you would like blank lines between words, enter multiple backslashes. 
For one blank line, enter two backslashes (\\) between words. 
For two blank lines, enter three backslashes (\\\) between words. 
For three blank lines, enter four backslashes (\\\\) between words. 
And so on… 
• Do not enter level numbers unless you are sending a set of like volumes. 
• Monograph items are not saved in the permanent title database.

Note of information to use for instructions: Exercise: Add Monograph Items

Create the monograph lot 100501M. Then follow the steps below to add the sample monograph items to your lot: 
1 TAB to the format field. 
2 Enter TAM in the Format field and press Tab. 
3 TAB to the right of the Title prompt and enter the title information as A\FIELD\GUIDE\TO\ANIMAL\TRACKS 
4 TAB to the right of the Author prompt and enter MURIE 
5 Click Add Item. 

Note: For monographs, the cover color should be BUC and the print color should be W. These choices are already selected in the monograph formats. 

Enter pieces 2 through 7 as shown below. 

When you have finished, click Lot to view the updated lot information.

Sample Monograph Items

Use the title style TAM to enter pieces 1 - 3; use the title style ATM to enter pieces 4 - 7.

A Field Guide to Animal Tracks Murie

Victorian Painting Wood

On the Rocks of Southern Africa Lee

Music Literature Outlines McKenzie

Psychology of Meaningful Verbal Learning Ausubel

History of Urban Form Morris

Radiance from the Waters Boone