Scope:
Contact: Lesley Looper Corrina Carter
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These will have a dark green flag indicating: "When Returned Send to Bindery"
The process is as follows:
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- If the item is checked out, you need to discharge it and change the IPS to BD for sent to bindery (if unable to discharge see the SPCShelf Prep Coordinator).
- Check for a call number in the item. If there isn't one written inside, print a label, check xml for editing, and place the label on the front cover.
- Check for Bindery ID number or BK number written inside the piece. If it's not there, you need to follow specified guidelines for obtaining this information. Once all pertinent information is verified, place the item on the Per/Serial truck to add to the LOT for the next Bindery shipment.
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The Process for when Accompanying material needs a pocket when sending item to CBCommercial Bindery:
If the loose material is the same size as the book, [i.e. *height and width] print a call number label and place it on the item. Then make a note to CB Commercial Bindery in the "Instructions" area on the ticket "Make pocket at back for x# loose maps" or specify the number of items and what the pocket material is.
- If the loose material is significantly smaller than the book and it is 1/8"thick or less, it should be processed the same way we do CD's CDs for placing in a pocket after the item returns.
- If the CD pocket does not fit in the book without sticking out whether bound or unbound, the book needs to be bound or rebound by CBCommercial Bindery. In addition to the *LOOSE MATERIALS--CD note, please add the following note:
Please add 3/8" more to the cover to accommodate a pocket for the CD without the *asterisk because it is instructions to CBCommercial Bindery.
You will need to do the same for loose material that is the same height, but not the same width [example: a bookmark] remember, when in doubt, please ask.
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Remember to check all margins: fore-edge, top, bottom--CB bottom–Commercial Bindery will trim all edges of the books 1/8 of an inch. We will need to inform CB Commercial Bindery not to trim [DO NOT TRIM] if the book does not have at least 1/4" to trim without cutting into the text or other info. If only a certain area is affected, just inform CB of that particular area. For example: if the text is too close to the fore-edge, then make a note "DO NOT TRIM FORE-EDGE" or if the text is very close to the bottom "DO NOT TRIM BOTTOM", etc.
Books need at least 1/4" in the gutter before CB Commercial Bindery will consider binding. If the book has less than 1/4" do not send to CBCommercial Bindery. It will get boxed.
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Call number examples that need to be returned to the Catalogers and do not add to the LOT | |
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If a Rebind item is damaged with a stain that does not penetrate down into the pages, make a note to CB Commercial Bindery for them to trim the area: top, bottom, fore-edge. Ex: Trim top if possible. Add "Already damaged" note to ABLE and Aleph.
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When a Rebind item shows "Item is ON LOAN" please take the item to the SPC Shelf Prep Coordinator to verify if the item is ready to be added to the LOT.
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- When changing out barcodes and a note pops up indicating "Item is on Loan", please give the book to the SPCShelf Prep Coordinator.
- When changing out barcodes and a note pops up indicating "Item has Hold Request", please make a snipit Snipit printout of the screen and place it in the book.
- Upon entering information in ABLE for the book with the Hold Request printout, make 2 tickets and on the 2nd ticket please write "Hold Request" with the date going out and the date returned and place the ticket in the appropriate tray in the binding shipment area.
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If a volume is already bound and needs to have an additional issue added, the SPC should Shelf Prep Coordinator should review it before you place it on the truck for binding.
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