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Unit: Monograph Acquisitions

Date last reviewed: 08/16/2022 24 Jul 2023 

Date of next review: 02/16/202324 Jan 2024 

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When you have an item that meets the criteria for commercial or in-house binding, arrives damaged, or is fragile...
In general, items should be barcoded and labeled before leaving the cataloger. Items should be fully cataloged before proceeding to any kind of binding or treatment. (Consult with Bindery staff if this seems impossible.)

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1. Consult the commercial vs. Conservation guide
   1. For items going to the commercial bindery
      1. Barcode on final page (not cover) unless cover must be retained. (If cover must be retained, send to Bindery with note.
      2. Flag with buff bind flag (if damaged, write "D" at top of flag)
         1. (If item is part of a classed-together series, use pink bind flag and provide bindery ID number)
      3. Apply label (no stamp or target)
      4. Place on BIND BOOKS truck
   2. For items going to Conservation for binding
      1. Flag with light blue Conservation flag, including your contact information and notes
      2. Label, stamp and target as usual (if item will be pamphlet-bound (pam bound), use binding template to place label far enough in from the spine)
      3. Update item process status to PV
      4. Place in Conservation bin
2. For items with multiple treatment needs (fragile, needs binding, material to insert, etc.)
   1. Insert all relevant flags, attach spine label (still on backing paper) to flags with plastic-coated paperclip
   2. Place on Bindery Review shelves.

For RUSH items:

1. Consult the commercial vs. Conservation guide
   1. For items going to the commercial bindery
      1. Due to long turnaround of commercial bindery batches, item will go to requesting patron unbound
      2. Flag with pink RUSH flag only
      3. Label, stamp and target
         1. Rush uncataloged items should get stamp and target, no label
      4. In Aleph, put a circulation note: "when returned, send to bindery"
         1. Rush uncataloged items should get note: "when returned, send to original cataloging, then bind"
      5. Place in relevant S&R bin
   2. For items going to Conservation for binding or other treatment
      1. Flag with light blue Conservation flag & pink RUSH flag
      2. Label, stamp and target
      3. Update item process status to PV
      4. Place in Conservation bin
   3. For items that require Bindery Review
      1. Flag with pink RUSH flag
      2. Label, stamp and target
      3. In Aleph, put a circulation note: "when returned, send to Smith for bindery review"
      4. Place in relevant S&R bin
   4. FOR LOOSE-LEAF ITEMS
      1. Contact requesting librarian to determine rush needs, and whether it would be appropriate to bind before circulating

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