Scope: Workflow for loading incoming Amalivre vendor records into Aleph
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- Match PDF invoice number to record file number. If there is not an invoice for every record file, email the vendor to get missing files. If files are missing, move any waiting files to "missing PDF" or "missing marc file" folders in Amalivre folder to keep them separate while waiting.
- If there are multiple marc files with the same invoice date, MarcJoin can be used to join them into one file.
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If not in production, log out and use Server Switch to change to production.
For 1st time run of custom-17 for Amalivre,
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If there is a match, go to Aleph Custom-17 Match Process for further instructions.Anchor _Hlk116976392 _Hlk116976392 - If there are no matches, continue to next service, file-96.
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- Go back to the L:>Departments>MADS>MADS>Vendor MARC Loads>Amalivre folder.
- Copy the pdf invoice to Box>Batch Loaded Invoices>Amalivre.
- Move all finished files in Vendor MARC Loads, Amalivre to FY22-23. There should be four files with corresponding file names.
Sample Amalivre MARC record:
=LDR 00612cam 22002175i 4500 =001 AAL08181341-0001 =003 Fr-PaAMA =005 20220902104949.0 =008 220710t20222022fr\\\\\\\\\\\\000\1\fre\d =020
$a9782364686601$q(paperback)$c17,00 EUR =040
$aFr-PaAMA$beng$erda =049
$aNDDP =050 \4$aPQ =082 14$a843 =100 1\$aChambaz, Bernard,$eauthor. =245 13$aLa peau du dos :$broman /$cBernard Chambaz.
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=264 \1$a\[Paris\] :$b\{acute\}Editions du Sous-sol,$c\[2022\] |
=264 \4$c{copy}2022 =300
$a138 pages ;$c21 cm =904
$aVendor-generated brief =980
$a220905$b17.96$e17.96$f29000112$g1 =981
$bPALUXXXFRFPX630-2023