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Scope: Workflow for loading incoming Amalivre vendor records into Aleph

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  • Match PDF invoice number to record file number. If there is not an invoice for every record file, email the vendor to get missing files. If files are missing, move any waiting files to "missing PDF" or "missing marc file" folders in Amalivre folder to keep them separate while waiting.
  • If there are multiple marc files with the same invoice date, MarcJoin can be used to join them into one file. 

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For 1st time run of custom-17 for Amalivre,

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  • Anchor
    _Hlk116976392
    _Hlk116976392
    If there is a match, go to Aleph Custom-17 Match Process for further instructions. 
  • If there are no matches, continue to next service, file-96.

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  • Go back to the L:>Departments>MADS>MADS>Vendor MARC Loads>Amalivre folder.
  • Copy the pdf invoice to Box>Batch Loaded Invoices>Amalivre.
  • Move all finished files in Vendor MARC Loads, Amalivre to FY22-23. There should be four files with corresponding file names.

Amalivre file with four files highlighted
Sample Amalivre MARC record:
=LDR  00612cam  22002175i 4500 =001  AAL08181341-0001 =003  Fr-PaAMA =005  20220902104949.0 =008  220710t20222022fr\\\\\\\\\\\\000\1\fre\d =020  
$a9782364686601$q(paperback)$c17,00 EUR
=040  
$aFr-PaAMA$beng$erda
=049  
$aNDDP
=050  \4$aPQ =082  14$a843 =100  1\$aChambaz, Bernard,$eauthor. =245  13$aLa peau du dos :$broman /$cBernard Chambaz.

Wiki Markup
=264  \1$a\[Paris\] :$b\{acute\}Editions du Sous-sol,$c\[2022\]

=264  \4$c{copy}2022 =300  
$a138 pages ;$c21 cm
=904  
$aVendor-generated brief
=980  
$a220905$b17.96$e17.96$f29000112$g1
=981  
$bPALUXXXFRFPX630-2023