Page Comparison

...

Steps to Obtain Umbrella JHS/Medicare Data Access

Step	Responsible	Action
1	DataShare	Determine the number of data access seats available given the fees paid by the JHS CVD WG during the current billing year.
(1a)	JHS CVD WG project manager (PM)	If all seats purchased for the current billing year are occupied, then ask the PI(s) whether an existing seat holder should be removed to make room for the intended data user or if the JHS CVD WG account will pay DataShare for an additional seat. If the former, remove the designated seat holder per the instructions on the Getting DPHS-PACE Access page.
2	JHS CVD WG PM	Ensure the intended data user is listed on the current JHS VC DUA with UMMC. If not, work with ORC to add this individual. Many of the following steps may be completed while the DUA is being updated, but a fully-executed DUA that includes the intended data user is necessary before data access is granted to him/her.
3	JHS CVD WG PM	Submit a KSP change to add the intended user to Pro00101989 study’s personnel.
4	JHS CVD WG PM	Submit a DataShare resource request for access request data access. Include: Request is associated with REDCap #228 DUHS IRB and DRDL information Medicare data is obtained under CMS DUA 54827 Fully-executed JHS VC DUA showing listing the intended data user Individual who needs PACE access to the data If the intended data user necessitates the purchase of an additional seat (see step 1a), also state that this should be charged to the JHS CVD WG account.
5	DataShare	Determine if each PACE user already has a DPHS-PACE account and has completed the required training. If not, send the training information to the user(s). DPHS Data Asset Access Training (00138206) PACE Training for Duke Employees and Affiliates -Citrix Users (00138004) Annual HIPAA Privacy and Security Training (00156846)
6	Intended data user	If applicable, complete training and notify DataShare once complete.
7	JHS CVD WG PM	Ask the JHS CVD PI(s) if the intended data user will serve as a transfer agent. Notify the JHS CVD PI(s) of all anticipated PACE fees and provisioning costs and obtain approval to charge them to the JHS CVD WG account.
8	JHS CVD WG PM	Update the study’s REDCap record. Include the JHD VC DUA and training reports as supporting documents.
9	JHS CVD WG PM	Obtain REQ#s for PACE services through CoreResearch@Duke. Instructions are here. New PACE workspace (only if the intended PACE user(s) lack accounts) New shared project folder Transfer agent, if applicable
10	JHS CVD WG PM	Submit PACE ServiceNow ticket(s) for access. See “PACE Account and PACE Workspace (DPHS FISMA-compliant virtual machine)” step 5 for instructions. New PACE workspace (only if the intended PACE user(s) lack accounts) New shared project folder
11	DataShare	Complete the steps for “Getting Data Access: DataShare Project Directory (Linux server, plp-phsp01)”
12	Intended data user	If applicable, submit a “Transfer agent folder” request form.

Attachments

upload	false
old	false

Versions Compared

Old Version 7

New Version 8

Key

Steps to Obtain Umbrella JHS/Medicare Data Access