Purpose: This page describes data value crosswalks and data element mapping for the migration of Vendor data from Aleph to Alma. This video from ExLibris provides instructions to complete the migration form that we need to complete prior to the automated migration of Aleph data to Alma. The decisions we'll need to make about vendor data migration are outlined on this page.
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The following tables describe the crosswalk of Aleph code values for key vendor data elements to the target Alma code value.
- Vendor status: Aleph vendor statuses are all migrated to Alma as Active, except for NA, which is migrated to the status Inactive.
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Data Mapping
This table describes the Alma target field for each Vendor field in Aleph. Note: Much of this content was copied from Harvard's data mapping guides, last updated in 2018. Please consider this page a draft until the Duke team verifies that this mapping information is current and concurs with Duke's migration decisions.
Aleph Field | Alma Field | Navigation Instructions | Additional Information |
Open Date | Created on | More Information | |
Update Date | Last updated on | More Information | |
Cataloger | Last updated by | More Information | |
Vendor Code | Code | Vendor General Details | |
EDI For Order Only | doesn't migrate to Alma | ||
Vendor EDI Code | EDI Code | EDI Information | |
Vendor EDI Type | EDI Type | EDI Information | |
Additional Code | Financial Sys. code | Vendor General Details | |
Vendor Name | Name | Vendor General Details | |
Vendor Status | Status | Vendor status: Aleph vendor statuses are all migrated to Alma as Active, except for NA, which is migrated to the status Inactive. | |
Vendor Language | Language | Vendor General Details | |
Country | doesn't migrate to Alma | Note, this is in the Contact Information Address for the vendor. | |
Material Type | doesn't migrate to Alma | ||
Note | Note | Notes | |
Account No. (M) | Account Code | Vendor Account | From the documentation: "To retain the source information regarding the accounts usage, the migration sets the description field of the Alma account as follows:
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Account No. (S) | Account Code | Vendor Account | |
Vendor's Bank Acct. | Description | Vendor Account | "To retain the source information regarding the accounts usage, the migration sets the description field of the Alma account as follows:
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Currency 1 | Currencies | Vendor General Details | Alma requires at least one currency for the vendor. If no currency was found in Aleph, the currency for the migrated Alma vendor contains the Aleph local currency defined for the local_currency parameter in the aleph_start file. |
Currency 2 | Currencies | Vendor General Details | |
Currency 3 | Currencies | Vendor General Details | |
Currency 4 | Currencies | Vendor General Details | |
Terms Percent | Vendor Account | ||
Order Delivery | doesn't migrate to Alma | ||
Letter Format | doesn't migrate to Alma | ||
Letter Send Method | doesn't migrate to Alma | ||
List Format | doesn't migrate to Alma | ||
List Send Method | doesn't migrate to Alma | ||
Contact 1 | Notes | Contact information: Aleph vendor contact information (Contact 1 -5) is migrated to Notes related to the vendor. | |
Contact 2 | Notes | ||
Contact 3 | Notes | ||
Contact 4 | Notes | ||
Contact 5 | Notes | ||
Mail Attachment | |||
Delivery 1 (ACQ) | |||
Delivery Delay 1 | The Z70 delivery delay 1 will determine the Account level expected receiving interval for that vendor account in Alma when ordering material from that vendor/vendor account. | ||
Delivery 2 (ACQ) | doesn't migrate to Alma | ||
Delivery Delay 2 | doesn't migrate to Alma | ||
Delivery 3 (ACQ) | doesn't migrate to Alma | ||
Delivery Delay 3 | doesn't migrate to Alma | ||
Delivery 4 (SER) | Delivery and Claim Information | Vendor Account | |
Delivery Delay 4 | doesn't migrate to Alma | ||
Delivery 5 (SER) | doesn't migrate to Alma | ||
Delivery Delay 5 | doesn't migrate to Alma | ||
| Address | Addresses | Contact Information | |
| City | Addresses | Contact Information | |
| Country | Addresses | Contact Information | |
| Postal Code | Addresses | Contact Information | |
| Phone Number | Phone Numbers | Contact Information | |
| Fax Number | Phone Numbers | Contact Information | |
| Email Addresses | Contact Information | ||
| Notes | Notes | Notes |
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