Scope:
Contact: Lesley LooperCorrina Carter
Unit: Resource Description
Date last reviewed: 04/28/2020
Date of next review: 04/28/2021
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Beginning a LOT in ABLE WebStart
Click on the ABLE web icon on your desktop. ABLE WebStart, the new platform, is no longer a Web browser program. It now stands alone.
Enter Account ID for Duke Libraries 33357
Operator ID (user's name)
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A blank ABLE record will appear:
First
The first step is setting up the Lot name (formerly job name)
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Follow the steps below to create a new lot:
1 Click on the Lot button.
2 Enter the lot name 100501P for periodicals or 100501M for monographmonographs, etc. in the Lot field and press Tab. (Use a pickup date according to the bindery shipment chart)
3 Click Yes to confirm that you want to create a new lot.
4 Click Apply.
5 Click Close to return to the Title Composition window.
Note the new lot name is in the Lot ID field!
Now we're ready to add the type of material the lot is for: periodicals, monographs, etc. to our lotLot!
Note of information to use for Instructions: |
Preparing Monographs for BindingCreating a Monograph LotEarlier, we created a |
Lot for |
Periodicals. Now let's create a |
Monograph Lot. There's no difference between a |
Periodical Lot and a |
Monograph Lot so we'll repeat the same steps we used to create our |
Periodical Lot. Keeping our |
Lot-naming scheme in mind, this time our lot name will end with M. Monograph FormatsAdding a |
Monograph to a |
Lot is similar to adding a |
Periodical, but instead of retrieving titles from our database, we use Formats. While we're not retrieving titles from the database, we must leave the Key set to one of |
theTitle Keys. Formats are simply templates that contain basic formatting information, but they don't contain any stampable text. We can use any of |
the standard formats depending on the style of the volume we are binding. The standard formats available in ABLE are listed below: |
| Format ID Used for… |
A AUTHOR Demonstration: Using a Monograph Format |
We will use the format |
TA1M for ALL monographs to format a Title |
\Author\Call Number item even if the book does not have an author listed. If Aleph does not have an author listed, the Author slot will be left blank. A Few Points to Keep in Mind• |
Z-link parses the title automatically using backslashes between words |
so |
they will stamp on separate lines. Z-link also parses the call number with backslashes to indicate separate lines for stamping on the spine. If the title or call number does not parse correctly, you may need to edit the item before you add it to the Lot. If you would like blank lines between words, enter multiple backslashes. (See separate document on using Z-Link.) |
And so on… |
. The default for the call number slot level is 7. |
Title Database. |
Exercise: |
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Create the monograph lot 100501M. Then follow the steps below to add the sample monograph items to your lot:
1 TAB to the format field.
2 Enter TAM in the Format field and press Tab.
3 TAB to the right of the Title prompt and enter the title information as A\FIELD\GUIDE\TO\ANIMAL\TRACKS
4 TAB to the right of the Author prompt and enter MURIE
5 Click Add Item.
Note: For monographs, the cover color should be BUC and the print color should be W. These choices are already selected in the monograph formats.
Enter pieces 2 through 7 as shown below.
When you have finished, click Lot to view the updated lot information.
Sample Monograph Items
Use the title style TAM to enter pieces 1 - 3; use the title style ATM to enter pieces 4 - 7.
A Field Guide to Animal Tracks Murie
Victorian Painting Wood
On the Rocks of Southern Africa Lee
Music Literature Outlines McKenzie
Psychology of Meaningful Verbal Learning Ausubel
History of Urban Form Morris
Radiance from the Waters Boone
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Note of information to use for instructions
Creating a Lot (Periodical and Monograph)
To create a lot, we enter our lot name in the Lot field and press TAB. We'll click Yes to confirm that we want to create a new lot. Then we'll click on Apply, and Close to return to the Title Composition window where we see the new lot name displayed in the Lot field.
Demonstration: Creating a Lot for Periodical or Monograph
The demonstration shows the steps taken to create a periodical lot.
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Locating the Lot that's being worked on–click on Window and Lot Status
Your Lots will pop up in the Lot Status box shown below:
Making corrections on ABLE and Reprinting Tickets:
When you are revising and need to make corrections on items, always click on Upd Item (Update Item) after a correction is made. NEVER click on Add item because it will duplicate the item on the LOT. Once the item is updated, you will need to reprint the ticket: To reprint a ticket, click on Print, click on Reprint Binding Slip, then choose the appropriate printer and print the new ticket. NOTE: The newer version of ABLE will not allow a Snipit of the drop down menu, but the above instructions are self-explanatory.