This page is a DRAFT GUIDANCE and is not official or complete.
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Several Alma administrative roles have a “read-only” mode; those , that allows access to see settings without changing them. Those read-only roles can be granted to staff at a manager’s request, when needed to learn more about Alma or assist with troubleshooting.
Student staff should never be granted an administrator role.
Some non-systems administrators may receive administrative roles only if the manager requests it and the administrative role is required to fulfill a part of their Alma duties. E.g., managing part of a discovery workflow requires “Fulfillment Administrator” to be granted to non-administrators. In these cases, LSIS may establish reporting to periodically review activity to be in compliance with university IT policy.
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Staff member name
Staff member unique ID or staff member netid;
Whether the new staff member is a student employee, intern, volunteer, or full-time employee;
First day of employment;
Last day of employment (if known);
Requested roles role(s) or role profiles profile(s) (see Alma role profile to roles reference )
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Staff member name
Staff member unique ID or staff member netid;
Departure date;
User administrators: Note that if the employee is leaving Duke entirely, their Alma account will expire the day that their departure is recorded in the identity management system. Even so, we still remove the role in case the employee later returns to Duke.
When a role profile needs to be changed or a new profile needs to be added
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Assuming no concerns are raised, the profile can be changed or the new profile can be created.
If concerns cannot be resolved in discussion, the issue can be escalated to the appropriate members of the DUL executive group and the independent library directors.
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User Management
Andrea Loigman
Fulfillment
Andrea Loigman
Acquisitions
Bill Verner, Virginia Martin
Catalog
Jacquie Samples, Natalie Sommerville
Inventory
Jacquie Samples, Natalie Sommerville
Discovery
Jacquie Samples
Miscellaneous
LSIS
Change log
Date | Description of changes | Updated by |
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| Removed draft label. Improved text about read-only administrator roles. | |