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Unit: Metadata & Discovery Strategy Department
Date last reviewed: 11/17/2022
Date of next review: 11/17/2023
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For records processed by MARCIVE, vendor sends email notification with links to their FTP site. Copy records in to L: Departments\AuthorityControlService\Data.
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In the Aleph Cataloging module, go to Services --> Load Catalog Records --> Record Loading Super Service (custom-17) and use the following example to input the form:
| Transfer File from | Novell Server: Perkins System |
| File Name to Move to Aleph Server | dukubib134.mrc |
| Destination Directory | DUK01 scratch (bib loads |
| File Name on Aleph Server | dukubib134.mrc |
| Stop After Moving File? | No |
| File Name after First Conversion | dukubib134.mrc1 |
| MARC Record Format | MARC records delimited by '1D' separator |
| Stop after First Conversion? | No |
| File Name for Aleph Sequential File | dukubib134.mrc2 |
| MARC Record Format | MARC Record |
| Stop After Second Conversion? | No |
| Output File 1 (new) | dukubib134.new |
| Output File 2 (match) | dukubib134.match |
| Output File 3 (multi) | dukubib134.multi |
| Match Section | ACVS |
In the Batch Log, check the Log File for the service routine and verify all records matched successfully.
Go to Services --> Load Catalog Records --> Apply Authority Update (custom-26). For the "Input File Name," enter the name of the file without any extension; for example, "dukubib134.match" should be entered as dukubib134. For the "Period Beginning Date," enter the day after the extract script ran; in the screenshot below, the extract ran on the night of 08/01/2019, so the date entered is 08/02/2019. Set the "Runtime" to a later hour in the evening such as "18" for 6:00 pm.
Go to Services --> Load Catalog Records --> Load Aleph Sequential MARC Records (manage-18) and use the following example to input the form:
| Input File |
|---|
| dukubib134.okay | |
|---|---|
| Output File for Rejected Records | dukubib134.rej |
| Output File for Logging System | dukubib134.sysno |
| Procedure to Run | Update current records in the database |
| If Updating Current Records | Use merge routine to update entire record |
| Indexing | Full |
| Fix Routine | ACVS |
| Merge/Preferred Routine | ACVS |
| Cataloger Name | ACVS |
| Cataloger Level | [leave blank] |
| Character Conversion | None |
| No. of Catalogers Currently Working | Multi-User |
| Overriding Indexing Priority | [leave blank] |
Set the "Runtime" to match the hour chosen for custom-26; the service will run in sequence after custom-26 has run.