Scope:
Contact: Corrina Carter
Unit: Resource Description
Date last reviewed: 05/06 May /2020
Date of next review: 05/06 May /2021
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Font (Fnt) Problem
Font (Fnt) on ABLE title composition screen should be 1 for Pers/Serials
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The Serials Technician in the Continuing Resource Electronic Resources & Serials Acquisitions Department processes items being bound together. They use the document "Guidelines for Determining Treatment Needs for Physical Materials" sent out to all the Catalogers in February 2018 by the Head, Shelf Preparation. Items that pass the stiffness test are prepared with white strings to go to the LSC unbound. Items that have thin, paper-like covers will be prepared for the Commercial Bindery (CB). If the items are brittle, place a Conservation flag inside the piece and make a note for Boxing or check off a list for Boxing.
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These will have a dark green flag indicating: "When Returned Send to Bindery"
The process is as follows:
- The barcode will show on the Aleph LSC location, therefore if item has a fluorescent green LSC flag, it will need to be replaced with an LSC blue flag for "Return Item" to the LSC. If no LSC flag is in item, please place a blue LSC return flag inside. When in doubt, ask the Shelf Prep Coordinator (SPC) to check in Caisoft.
- Also make sure the books are in sequential order with the barcode on the last issue. Do this by checking the Aleph record. If you are not sure, please have the Serials Technician in the Continuing Resource Electronic Resources & Serials Acquisitions Department (CRAERSA) check it for you.
- Remove the wide white tied string and replace it with a pink or white string used for bindery.
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- When changing out barcodes and a note pops up indicating "Item is on Loan", please give the book to the Shelf Prep Coordinator.
- When changing out barcodes and a note pops up indicating "Item has Hold Request", please make a Snipit printout of the screen and place it in the book.
- Upon entering information in ABLE for the book with the Hold Request printout, make 2 tickets and on the 2nd ticket please write "Hold Request" with the date going out and the date returned and place the ticket in the appropriate tray in the binding shipment area.
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If a spiral binding paperback is being re-classed from Dewey to LC and the location is Perkins, the item needs to be processed for going to the bindery. You may need to ask the Serials Technician in the Continuing Resource Electronic Resources & Serials Acquisitions Department to mark the title page if it's not already marked. Also check Aleph for the ID number or BK number, etc.
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- Once the invoice is here for the bindery shipment, the SPC will make sure the total of items sent and returned are correct. If the numbers are not correct, s/he will communicate with The HF Group Customer Service Representative to see why there is a difference, resolve the problem, and cc: supervisor in the email.
- If all item numbers are correct, print a new "Estimated Budget Report" for the week and staple it to the Bindery Shipment Paperwork.
- If all item numbers are not correct, make the necessary changes on the original "Estimated Budget Report" for the week.
- Process with necessary math adjustment(s) to ensure the amount to be paid is accurate.
- Once the amount to be paid is accurate, write across the top "PSOUTHEAST LIB BI/41919" and stamp or write across the bottom the fund code from which it is to be paid PGLUXXXPR50X64X- 2020 or the current FY.
- Make a xeroxed copy for Shelf Prep's files and turn in the original to the Technical Collections Services Business Services' Staff for posting in Aleph and processing for payment.
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