Scope: The Duke University Libraries acquire, organize and deliver information resources that support the teaching and research needs of Duke University. These guidelines provide a framework for DUL Technical Collections Services staff to make freely accessible and open access (FAOA) resources discoverable within the DUL collection. The goal of the guidelines is to make the process consistent and transparent for both Technical Collections Services staff and subject specialists. The scope of these guidelines is limited to online resources hosted by third parties; digital content locally hosted by DUL is out of scope. DUL Technical Collections Services (DULTSDULCS) detailed process documentation is available here: FAOA Resource Management Guidelines
Contact: Abigail Wickes
Unit: Continuing Electronic Resource & Serials Acquisitions
Date last reviewed: 02/10/2021
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The full guidelines are organized by format, and include online integrating resources (databases), ejournals, and ebooks. For all formats, requests for inclusion in the library's discovery services must be approved or suggested by the appropriate subject specialist. Technical Collections Services staff will then assess whether or not the resource can be made available through our various discovery services.
If possible, approved FAOA resources will be activated in the knowledgebase. Activating a resource in the knowledgebase allows its contents to be discoverable within Summon if the resource is included in the Summon index. In addition, activation of an ejournal or ebook title in the knowledgebase means those titles will appear in the Online Journal Titles tool and that we will be sent a 360 MARC record for that title. 360 MARC records are batch loaded into Aleph on a weekly basis so that these titles will appear in the catalog.
DULTS DULCS will also create locally maintained bibliographic records for FAOA databases, if they meet our local criteria for cataloging. Due to the large volume of FAOA ejournals and ebooks, we cannot provide bibliographic records for them if they are not available via the 360 MARC service.
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For more information on processes taken in DULTSDULCS, please see FAOA Resource Guidelines for Technical Collections Services