Withdrawing Titles or Items in Batch
Scope: This document briefly describes how MADS will withdraw a set of titles (>10) once the decision is made in Collection Strategy and Development (CSD).
Contact: Heather Baker
Unit: Metadata & Discovery Strategy Department
Date last reviewed: 08/20/24
Date of next review: 08/20/24
DO NOT USE THE WITHDRAW BUTTON OR THE WITHDRAW PHYSICAL ITEMS JOB. CLICKING "WITHDRAW" WILL PERMANENTLY DELETE ALL ITEM DATA AND CANNOT BE UNDONE.
For routine requests through AskTech, RDD will review tickets and assign batches to MADS as appropriate. If you have a batch of withdraws, consult with Jacquie Samples or any member of the MADS department, especially during training periods.
Beginning with a .txt file of barcodes, make sure the list of barcodes has a header:
To create an itemized set in Alma from a list of barcodes:
Go to Admin, Manage Sets, Create Itemized Set
Name the set, and choose “Physical Items” under Set Content Type. Select “From file” and then upload .txt file:
Next, go to Admin, Run a Job
Find and select the “Change Physical items information” job and click Next.
Then select the set from the list and click Next. Enter the task parameters to change the permanent location to Withdrawn:
When finished, the Monitor Jobs page will show updates to the job, including when it is done and any errors or exceptions that occurred.