Notes to Add in ABLE (mostly for monographs)
Scope:
Contact: Corrina Carter
Unit: Resource Description
Date last reviewed: 02/06/2020
Date of next review: 02/06/2021
NOTES FOR ADDING IN ABLE
(This list is designed for copy and paste as needed in Items in ABLE LOTS)
LUO GROUP=TEMPORARY
*Loose materials – CD
*Loose materials – MAP
*Loose materials – plates
*Loose materials – poster
*Loose materials – flap
*Damaged front cover
*Already damaged
CB GROUP=BINDERY
Do not trim.
Do not trim flaps! Text block needs to be trimmed. (Also add a Temporary Note: *POT FOR CRC so we can check the book when it is returned.)
Folded pages. Do not trim!
Trim inside holes.
Do not trim inside holes.
Do not trim foredge.
Do not trim top.
Do not trim bottom.
Discard individual covers.
Folded pages! Do not catch in the gutter.
If title will not fit on spine, place it on front cover.
Narrow inner margin, please DFA if possible.
Ok to stay in Dewey, going to lsc.
Trim inside holes.
Trim top if possible. {used for when need to trim rebind to get rid of stain}
Please notch.
Please retain cover.
Preserve fly leaf and paste down at front and back if possible.
Preserve fly leaf and paste down at front.
Preserve fly leaf and paste down at back.
Broken signature, bind best way possible.
Loose signature at front (or back) keep original sewing if possible.
Be sure loose pgs (list pg#s) get caught in the binding in the gutter.
Extend the boards 3/4" to accommodate a CD. Duke has the CD.
No inner margins, keep original sewing.
Publisher bound a map in back of book.
Superscript character in the title.
OK for text to be upside down.
Heavy covers & glossy paper. Bind best way possible.
Heavy glossy paper. Over sew or bind best way possible.
Heavy glossy pgs & covers. Bind best way possible.
Make a pocket at back for x# loose maps. (Use this when ¼" thick or less)
Make a pocket at back for x# loose items. (Use this when ¼" thick or less)
*Add stubbing at back for a pocket for x# loose maps. (Use this when material is more than ¼" thick)*
What's underlined in red is ALL ONE WORD. (USED WHEN THE WORD IS TOO LONG TO FIT ON COVER PROOF–BE SURE TO UNDERLINE THE WORD IN RED INK)
Book has worm holes,
bind best way possible.
Card stock dividers. Bind best way possible.
Reads back to front. Call# in back of vol.
Make a media pak at back for cassette.
(Use for when the book is accompanied by cassette)
Make a media pak at back for floppy disk
(Use for when the book is accompanied by a floppy disk)
SPECIAL Digicover notes:
Preserve paste down at front and back (need to write a note and attach with a plastic paperclip to the top front cover)
Notes for Set Continuations:
*LUO notes listed below are there for staff instructions (will need to check under Instructions to see the notes for each format)
*FORMAT (PS) IS FOR MONOGRAPHIC SETS WITH MORE THAN 1 ISSUE BEING BOUND TOGETHER. INDIVIDUAL COVERS NOT BEING REMOVED
*FORMAT (MCC)=MONOGRAPHIC SETS WITH MORE THAN 1 ISSUE & NEED INDIVIDUAL COVERS REMOVED.
Listed below are CB Notes to be added for Commercial Bindery Instructions:
DO NOT INDIVIDUAL COVERS.
DO NOT INDIVIDUAL COVERS. USE HARD COVER SUPPLIED IF POSSIBLE.
REMOVE INDIVIDUAL COVERS.
REMOVE INDIVIDUAL COVERS. USE HARD COVER SUPPLIED IF POSSIBLE.
Replacement Group Notes
(Do not ever replace a Per ID# record; see the Shelf Prep Coordinator to delete instead)
*REPLACED A DUPLICATE BK# RECORD WITH A BK# RECORD.
*REPLACED PER BOOK RECORD WITH MONOGRAPH BOOK.
(This note is only used because staff accidentally added a per item on a monograph LOT)
*REPLACED A DUPLICATE RECORD.
*REPLACED A DAMAGED MONOGRAPH WITH ANOTHER MONOGRAPH.
NEED TO MAKE NOTE:
EXTEND THE BOARDS 3/4" TO ACCOMMODATE A CD.