ABLE Music Score Serial ID no. Instructions
Scope:
Contact: Corrina Carter
Unit: Resource Description
Date last reviewed: 04/21/2020
Date of next review: 04/21/2021
ABLE Instructions: Music Scores Serials with ID number
(The ABLE WEB version 7 software allows you to print tickets as the items are entered in a LOT.)
There are 2 categories for Music Score Serials: Music Score Serials without parts and Music Score Serials with parts.
ABLE instructions for Music Score Serials with ID number on the title page
When a music score serial already has an ID number on the title page, you need to make sure the Key slot has "Title: Title ID". Type the ID number in the slot next to "Title: Title ID" and press the tab or enter key--immediately all pertinent information should show on the screen. You may need to edit category and class:
Category should be mu-music and Class should be ms-score
You need to enter the variables (holding) information at the blue prompts (i.e., 2, 2010 for v.2 and year 2010). Once the variables are entered, all information for that item is on the screen. Now you need to check for instructional notes by clicking Instructions at the lower right hand corner of the screen. Remember to apply to the record if any specifics are instructed.
Instructions (Note area)
Remember to check under Instructions Notes for specific instructions to apply to the record:
With ID numbers there may be notes in the Instructions area to apply to the record. Therefore, you need to click on Instructions and carefully read the note. If further instructions are given please apply to the record before continuing.
Please verify by utilizing the Cover Proof (spine view) and what is listed below.
Cover Proof (spine view)
Please use the Cover Proof feature to verify all information that will be on the spine
Check for these matching points
- Title is the same
- Base call number is the same (location and all)
- Make sure you edit the correct holdings (variables) in the call number or mid-spine
- Check the spine size to see if you need to shorten the title with three little dots
Problems to look out for: Dewey Call Number (see below)
- If the call number that shows up is a Dewey, and you have an LC call number, you will need to edit the call number and update the title record.
- If the call number is a Dewey and Dewey should stay, then the item must have an LSC flag for sending to the LSC when returned from CB. If the item does not have an LSC flag, that's a problem. Do NOT add item. Report the problem to the Shelf Prep Coordinator.
However, if you are changing the call number from Dewey to LC, see below for updating the title record in ABLE before adding the variables.
Updating the title record:
Once the call number has been changed do the following:
- click on Update; Title; Update Title in the menu above on the ABLE screen.
- The title record is now updated with the current LC call number.
When you add the item, the print screen shows up for printing tickets. Choose the bindery printer (lib-plex-opp17-BIND on lib-ps-2016) and print a ticket after each item is added to the LOT.
| Scenario 1: Sometimes the ABLE variable screen will have fewer blue prompts than what is written inside the item. If that's the case, check the Aleph 853 pattern. If the pattern in Aleph is the same as ABLE, and the variables written inside are different, leave ABLE as is and enter holding information according to the example below. When in doubt, please ask the Shelf Prep Coordinator. |
Example: Book has v.21, no.1-4, 2010. The ABLE prompts are [V.v., YR].
Aleph has 853 with v. and year--keep what ABLE has, type no. following the YR prompt in front of the actual year [i.e., Vv.21\YRno.1-4\2010].
Scenario 2: Sometimes the ABLE variable screen will have more blue prompts than the item in hand. If that's the case, check the Aleph holding record 853 field. If there is more than one pattern: 853 field, then see Scenario 3. However, if there is only one pattern (853 field) and it matches ABLE, delete the extra prompt that is not used inside the item and complete entering the holdings accordingly. In the example below you would delete pt. because the part actually goes beside the volume. ABLE blue prompts
Example Aleph 853 field
Book has DS 41 CALLRef.\DS\41\.M44\v.V36E\YR2012 |
Scenario 3 More than one pattern (853 field): Sometimes the ABLE variable screen will have more blue prompts than the book because it has more than one pattern (853 field). If so, check the Aleph holding record for more than one pattern 853 field. If it does not have more than one pattern, see Scenario 2. However, if there is more than one pattern 853 field, review which pattern matches your book; make sure the title matches before making any adjustment to the ABLE prompts. If the title doesn't match then there is probably a title change situation. Please review with the Shelf Prep Coordinator or with ERM staff to make sure the Aleph information is correct. If the title does match and one of the Aleph 853 patterns is the same as the book, make the appropriate adjustments to the ABLE prompts and enter the holding information in the ABLE record. |
Example: Book has v.21, 2010 ABLE prompts are [v.V, NOno.YR]
If Aleph has 853 with v. and year, then edit the prompts in ABLE to match Aleph and the item. Update the title record if necessary. If you are not sure, ask the Shelf Prep Coordinator.
Mid-spine
Vv.
YR
LC call number
v.V\YR
| Scenario 4 TC situation: The variable screen could have more or fewer blue prompts due to a TC situation (780-785). If that's the case, then follow instructions on processing a title change by editing as needed according to the --780-785 document. Also re-enter the title as needed and update the title appropriately. |
| Scenario 5 different variables: If ABLE and the item have different variables Prompts, research by doing the following, make a note of what you find, and report the problem to the Shelf Prep Coordinator: Check the Aleph 853 field on holding record to see what is listed, and make a note on what variables are being used. If Aleph has what the book has, you need to check the history of the title in ABLE and report your finding to the Shelf Prep Coordinator. |
| Scenario 6 different title shows up: If the title in ABLE does not match the item in hand, research by doing the following, make notes of the findings, and report the problem to the Shelf Prep Coordinator (SPC): check the Aleph 245 field on the bib record, make a note about the differences, and also check for a 78X field. Make notes whether the record has a 78X field and report as a problem to the SPC. S/he will instruct you what to do. Do NOT add item to ABLE. |
Prepared by Gwen Faulkner
Updated by Corrina Carter 4-21-2020