Guidelines for Creating a Minimal Level Serial Record at Duke

Scope: As a general policy, serials catalogers at Duke will avoid creating minimal-level bibliographic records in OCLC.  Exceptions to this policy include situations when authority records for organizations or persons cannot be established, this often happens for non-English publications and for those where we don’t have language expertise.  This level of record will may also be made for description while work is being done on the authority file by a Duke cataloger.

Contact: Jacquie Samples
Unit: Metadata & Discovery Strategy

Date last reviewed: 2/19/2021

Date of next review: 2/20/2022

Guidelines for Creating a Minimal Level Record at Duke

Definition: record contains all fields required for minimal level, but some headings may not be authenticated (controlled). See CEG B6.2

Based on CONSER Editing Guide.  C2.4.2

One of more of the name/series headings used is not yet in the LC/NACO Authority File. Headings are constructed in RDA form in the appropriate MARC field.  

Encoding level = 7
010 = LC control number
042 = msc
Cataloging Source (008 position 39) = C

Based on the MARC Authentication Action Code List (http://www.loc.gov/standards/valuelist/marcauthen.html):

msc - CONSER minimal authority application
          Code msc signifies that the CONSER descriptive elements have been verified by the Library of Congress or an authenticating CONSER participant, meaning all headings have been checked against the relevant authority file, but an authority record was not found or created for one or more headings.