Monograph Template for Holdings Record Fixed Field Data

Scope:

Contact: Natalie Sommerville

Unit: Resource Description Department

Date last reviewed: 03/11/2021

Date of next review: 03/31/2022

Monograph Template for Holdings Record Fixed Field Data
– To be used for Circulating Collection materials only

Bolded items should be updated when necessary.

Leader:

Record status (position 05):

c – Corrected or revised, to be used for updating holdings
n – New, to be used for newly generated holdings records

Type of record (position 06):

x – single-part monograph
v – multipart monograph

Encoding level (position 17):

1 – Used for monograph items with no Holdings statement

Item Information in record (position 18):

n – no item information in record

008:

Date entered on file (positions 00-05): Supplied by Aleph
Receipt or acquisition status (position 06):

2 – Received and complete or ceased

Method of acquisition (position 07):

u -- unknown

Expected acquisition end date (position 08-11):

[blank] – not applicable for single-part monographs

General retention policy (position 12):

8 – Permanently retained

Specific retention policy (positions 13-15):

[blank] – no specific retention policy

Completeness (position 16):

4 – Not applicable (Used for single-part items)

Number of copies reported (positions 17-19):

001 –

Lending policy (position 20):

a – Will lend

Reproduction policy (position 21):

u – Will reproduce

Language (positions 22-24):

Match with 008 Fixed Length data elements in Bib record, positions 35-37.

Separate or composite copy (position 25)

1 – Composite copy report

Date of report (positions 26-31):

yymmdd – this is the date of last update for the holdings record. Often, it only contains 6 zeros in Aleph.