Moving Items to Missing Item Search Work Oder

Scope: Workflow for moving items with a circulation status of “missing” to the Missing Items Search work order for further processing
Contact: lib-mads-department@duke.edu
Unit: Metadata & Discovery Strategy Department
Date last reviewed: 07/29/2025
Date of next review: 07/29/2026

Begin with the data from the ‘Items with Status Type Missing’ widget on the main Alma page. Export the data by selecting ‘export’ at the very bottom of the widget.

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Create a .txt file of the list of barcodes. Remember to add “Barcodes” as the heading:

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In Alma, create an Itemized Set of the barcodes by going to Admin, Manage Sets, Create Itemized Set.

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Next, go to Admin, Run a Job, and navigate to “Change Physical Items Information” job. Select the itemized set to use with the job.

In the job Task Parameters, under Change General Information:

Check the box to the left of “In Process Type” and select “Missing Items Search” from the list. This will automatically select the Department.

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Click ‘Next’ and run the job. After running, each barcode should have a process type of Missing Items Search:

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