Tips for Accessible Presentations and Documents

Zoom

• Before the meeting: Enabling automated captions (See the "User" instructions)

• During the meeting: How to start automated captioning

PowerPoint

• Present with real-time, automatic captions or subtitles in PowerPoint (requires Office 365)

MS Teams

• View live transcription in a Teams meeting

Google Slides

• Present slides with captions

Otter.ai for Zoom meetings
(might require subscription)

• Live transcription for Zoom meetings and webinars

Zoom
(must be recorded to the cloud)

• Before meeting: Enable audio transcripts for cloud recordings

• During meeting: Start a cloud recording

• After the meeting: View/edit/download the audio transcript

Note: if you are using both the audio transcript and live transcript options in Zoom, you may get two separate caption files. They're not identical, so you could review each to see which is a better starting point.

Panopto

• Video Captioning FAQ: "Every video uploaded into Panopto (whether it was created with Panopto or not) is machine-transcribed..."

• How to upload video files (can also use an audio-only file to save time on upload and processing)

• How to download captions

YouTube

• Upload YouTube videos (YouTube should autogenerate captions as part of the video processing, if it's possible.)

• Edit or remove captions (From the edit interface, you can click on the "three dots" menu to download the subtitles.

Warpwire

• Upload to Media Library (Warpwire may autogenerate captions for uploaded videos?)

• Video Playback (Clicking on the gear icon when in playback mode should show a download option for captions)

Adobe Premiere Pro
(requires Adobe Creative Cloud license)

• Speech to Text in Premiere Pro

• Export text from Premiere Pro

Microsoft Word (Office 365)

creates a nicely formatted transcript, rather than timed captions

• Download or create audio file of the recording

• Log into Office 365

• Click on the Word icon to open the Word application

• Create a new document

• In the toolbar, you should see a microphone icon

• Click on the arrow next to the microphone to expand the submenu, then select "Transcribe"

• A new sidebar will open that prompts you to upload a recording and select the language

Zoom

• How to view or edit the audio transcript 

Panopto

• How to Edit or Delete Captions

YouTube

• Edit or remove captions

Warpwire

• Upload Closed Captions (If not generated by Warpwire) 

• Edit Closed Captions

Adobe Premiere Pro

• Captions workflow in Premiere Pro 

Note: Premiere Pro requires captions to be in SRT format. If you have a VTT format from a tool like Zoom, you can use Happy Scribe to convert from VTT to SRT.