Using the Alma Bulk Scan-in App
Scanning in items at a circulation desk
Choose the More actions (…) menu and select the Settings symbol.
Click on the Library drop-down menu and choose the library for the service desk you want to scan the items in at.
From, the Circulation Desk menu, choose the circulation desk the items should be scanned in at.
The Bulk Scan-In App does not use the setting in your Location screen in Alma. In other words, you do not have to be a circulation desk operator at a particular desk in order to use the app to scan in items.
Most libraries just have one service point like in the screenshot shown. When in doubt, choose the desk named for the library - e.g., choose “Music Service Desk” for the Music Library.
At this point, your settings are complete. Click Save to return to the app main page.
Register in house use may be checked by default. It will keep track of an item as “in house use” if the item was not requested, in process, on loan, or in transit. In general it is best practice to leave this option enabled.
Returning to the main part of the app, upload your barcode file (no header, one line per barcode) and click Scan to scan in the items.
Any error messages will be reported in the scan output, which will display in the app screen.
Scanning in an item at the Acquisitions Technical Services work order department
Choose the More actions (…) menu and select the Settings symbol.
Click on the Library drop-down menu and choose Perkins. From the Department menu, choose PERKN Acquisitions Department
Choose the Work order type of AcqWorkOrder and a status according to documented workflows.
If you are completing a work order, enable Done to mark the items in the work order as complete. You must do this first before moving the items into another work order. If the items need to go back to their home locations, marking Done will put them automatically in transit.
Click Save to return to the app main page.
Register in house use may be checked by default. It will keep track of an item as “in house use” if the item was not requested, in process, on loan, or in transit. In general it is best practice to leave this option enabled.
From the app main page, upload your barcode file, and click Scan to scan the barcodes in with the settings you just saved.
Scanning in an item at a work order department (not PERKN Acquisitions)
Choose the More actions (…) menu and select the Settings symbol.
From the Library drop-down menu, scroll to the top and choose Institution Level
From the Department menu, choose the department you wish to scan items in at.
Choose the Work order type.
Choose a Status, if desired.
If you are finishing a work order, click Done at the bottom to mark the work order as done.
Click Save to save your settings and return to the app main page.
Register in house use may be checked by default. It will keep track of an item as “in house use” if the item was not requested, in process, on loan, or in transit. In general it is best practice to leave this option enabled.
From the app main page, upload your file of barcodes and then click Scan to scan your items in according to your saved settings.
Other tips and FAQs
I’m getting an error message about a work order type/status, but my settings are set for a circulation desk, and I didn’t choose any work order options.
This happens occasionally when there is something cached in the browser. Usually it can be fixed with a combination of logging out and logging back in to Alma; clicking in the "Work order type" and "Status" dropdowns and explicitly setting them to blank; trying incognito mode.