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Items on Exhibit

Items on Exhibit

  • Rough draft

    • This is a draft page being used to document an in-process workflow. As of December 2024, all of the locations / work orders described are only on the premium sandbox environment.

    If you have questions about this work, please submit a ticket to the Alma group via https://support.lib.duke.edu

    Use cases for Items on Exhibit

    • Items on display near the Verne and Tanya Roberts Conservation Lab on Perkins Lower Level 1

    • Items on display in International & Area Studies on Bostock 2nd Floor

    • Items on display in the Music Library lobby

    • Items that belong to the general DUL collection but are temporarily on display at a Rubenstein exhibit

    Items owned by the Rubenstein Library or University Archives are not covered by this workflow.

    General item management process

    • When an item is being prepared for exhibit:

      • If work is needed, the item is placed in a work order;

      • If pre-exhibit work is not needed, or when pre-exhibit work is complete, item is moved to a temporary location for exhibits.

    • When an item is being removed from exhibit:

      • If post-exhibit work is needed, item is placed in a work order;

      • If post-exhibit work is not needed, or when post-exhibit work is complete, item is removed from temporary location.

    • When an item is being loaned to a non-Duke institution for exhibit;

      • If pre-exhibit preparation is needed, place in work order with status PREPARINGFOREXHIBIT

      • When sent to external institution, move item to work order with status ONLOANFOREXHIBIT

      • When item is returned, if additional work is needed, move item work order status to REMOVINGFROMEXHIBIT

      • When item is ready to return to a regular DUL collection, complete work order.

    Temporary exhibit locations

    Use case

    Library

    Location Name

    Location Code

    Additional information (optional)

    Use case

    Library

    Location Name

    Location Code

    Additional information (optional)

    Items that belong to the general DUL collection but are temporarily on display at a Rubenstein exhibit

    Perkins

    On Exhibit at Rubenstein Library

    PKORX

    These items remain in a Perkins location, even if they are physically in Rubenstein, to allow DUL staff to manage the items without needing Rubenstein permissions in Alma.

    International & Area Studies Display Case

    Perkins

    On Exhibit at International & Area Studies

    PKOEX

     

    Items on display near the Verne and Tanya Roberts Conservation Lab

    Perkins

    On Exhibit at Conservation

    PKXX

    PKXX exists already, could be repurposed

    Music Exhibits

    Music

    On Exhibit

    PMOX

    PMX exists already (reserves)

    Work Order Information

    • Work order type: EXHIBITS

    • Work order name: Exhibit Processing

    • Work order statuses

      • ONLOANFOREXHIBIT

      • PREPARINGFOREXHIBIT

      • REMOVINGFROMEXHIBIT

    Workflows

    Preparing an item for exhibit at a Duke location - item needs pre-exhibit preparation

    • Start a work order for the item

    • Apply the status PREPARINGFOREXHIBIT

    When the item is ready to be put on exhibit:

    • Mark the work order as done

    • Edit the item and apply the appropriate temporary location.

    • Scan the item (Fulfillment > Scan in items)

    Putting an item on exhibit at a Duke location - no pre-exhibit preparation needed