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media checklist for DOI assignment

media checklist for DOI assignment

Owned by Doug Boyer
Last updated: Dec 21, 2023

Before MorphoSource assigns DOIs to your media, we will review the quality and completeness of information associated with your deposits.  If they do not meet the standards in this checklist you may be required to make changes.

If you are reviewing a manuscript and notice a link to a MorphoSource data project, it would be great if you could consider this checklist when looking through the author's morphosource datasets and data projects.


MorphoSource Checklist for DOI assignment (Users may be contacted about any of the issues below even if they have not requested DOIs)

Record TypeChecklist ItemBest Practice for ItemChanges may be suggested if...Changes will be required if...
MediaFormat of deposited fileModality and image type dependent. The system disallows many incompatible combinations.file is a zip with multiple meshes; zip is overly complex with multiple subfolders and accessory datafile is a zip with nested zips; file is a zip containing multiple zips or subfolders that represent separate data volumes; file is a zip that contains multiple zips or subfolders that clearly represent multiple scans/modalities/etc.; proprietary file formats (e.g., vgl or surf) are identified. Click here for more info on formatting.
Media Economy of deposited filefor CT data, the volume does not include large number of empty pixelsthe volume includes a large number of empty pixels that can be resolved through cropping to a subvolumevolume includes a large number of empty pixels and no reason for inclusion of these empty pixels is given
MediaText entered for "Object Element or Part"the name of an anatomical element or part has been enteredleft blank; 3D preview appears to show something different than anatomical term suppliedinappropriate terms like "16-bit tiff stack" or "Homo sapiens" or "AMNH FM 12345" have been entered
MediaVoxel Dimensions & Unitsfilled in with numerical values only; units specified in dropdown "units" left blank but voxel dimensions filled in with numeric valuesvoxel dimensions left blank; non-numeric values included in voxel dimensions field; other evidence points to inaccuracy in "voxel dimenions" or "units" field
MediaPreview quality visible in viewer with correct scale, proportions and/or colorproportions or scale appear incorrect; color seems to be missing; preview mesh is of low qualityproportions or scale are verified to be incorrect; color verified to be missing; mesh quality of preview is verified to 
MediaPreview statusset to "interactive" for all meshes and CT/MRI ImageSeries; set to "2D thumbnail" for Photogrammetry collectionsstatus differing from best practice; absent 2D thumbnailsno reason for differences from best practice status is given
Imaging EventScanning facility informationfacility selected"No Org" selected; "Unknown Org" selectedDepending on circumstances, "No Org" selected; "Unknown Org" selected; "Unknown Device" selected; Other evidence points to incorrect or needlessly vague information being used for scanning facility.
Imaging EventScanner (aka device) informationa device of a specific make/model has been selected"Unknown Device" selectedEvidence points to incorrect or needlessly vague information being used for scanner device.
Imaging EventVoxel Dimensions & Unitsfor CT derived Meshes without parent media, voxel dimensions and units need to be included in Description field or an attachment file included with the dataunits are missinginformation is not available as a numerical value with units or in a file
Specimeninstitution code and catalog numberinstitution code  and distinctive catalogue number are provided for "user created" recordsinaccuracies in the format or values of institution code, collection code or catalogue number are suspectedinstitution code or catalogue number are left blank; other evidence points to inaccurate values being used for institution code or catalogue number
SpecimenOccurrence ID is entered when availableSpecimens with an occurrence ID can alomst always be imported from iDigBio; if users have not been able to locate a specimen via iDigBio (see tutorial), but are certain of the exact value of its occurrence ID, it should be included in the Occurrence ID field.No occurrence ID is provided for a specimen from an organization that publishes its record to aggregatorsIt is verified that the specimen in question has an Occurrence ID that should be entered via the iDigBio portal (https://www.idigbio.org/portal/search) or museum specific public databases (e.g., Natural History Museum Data Portal).
SpecimenOrganization record is correctA given museum may have a number of organization records (e.g., for different collections or facilities).Based on other information (eg specimen id or taxonomy) the incorrect organization appears to have been chosenOther evidence verifies the organization record is incorrect (e.g., the specimen uses a "facility" organization of the AMNH rather than one of its "collection" organizations.
Taxonomytaxonomy information is present and accurateAll biological specimens should have a taxonomy that is specific as possible; though species level identification is not required; a taxonomy from GBIF should be selectedGBIF taxon names have not been selectedno taxonomic information has been provided; other evidences verifies an inaccuracy in the taxonomic information used

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