Media Ownership Transfer
Managed organizations can serve as the data manager for a media record. The data manager for a media is usually an individual user, but when an organization acts as the data manager, all MorphoSource users who are manager members of the organization have data manager control over the media. Managed organizations can also opt in to the media ownership transfer system, whereby organization manager members have the option to elect to exert ownership control over newly contributed media, either when those media are published or when they are uploaded. This page will detail this system. If your organization is interested in opting in to this system, contact us.
Helpful Terms: Data Manager |
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Data Manager is a role that a user can have for a media record (as opposed to a project or team record). The Data Manager of a media record has ultimate control over it - the Data Manager can add that media to teams or projects, as well as share access to that media with other users. Other roles for media records include Data Uploader, Data Editor, Data Viewer, and Data Download Request Reviewer. Detailed definitions of the Data Manager role and other kinds of user roles can be found in "Definitions of User Roles for Media." |
If an organization opts in to media ownership transfer system, organization manager members have the option to transfer ownership of the media to the organization, establishing the organization as the media data manager, whenever new media that represent organization objects are submitted by any and all contributors. After opting in, all organization manager members will begin to receive system-generated transfer requests from contributors uploading media representing objects of the organization, either immediately when those media are submitted or later upon media publication.
All media contributors are informed of the organization's mandate to transfer media management during media submission, and media contributors must indicate that they understand and agree to abide by this policy to successfully complete media submission. If they do not agree, they will not be able to complete the submission. When contributors upload media, they are able to choose when the system will generate a transfer request. There are two options:
Immediately, upon submission of the media, or
Upon change in the publication status of the media. Specifically, if the media is submitted with a "private" status, the media will not be available for transfer until the original Data Uploader or another user with the Data Editor role changes the publication status from private to published with either restricted or open download. As always, organization members have view access to these media even while they remain private and under management of the original Data Uploader.
Organization members are not required to accept transfer requests. They may decline the request. If they decline the request, then the original Data Uploader will remain the Data Manager for the media in question. By default, when the organization member accepts a transfer request and the organization is established as the Data Manager for the media, the original Data Uploader will still retain edit access. Alternately, at the point of deciding the transfer request, organization members have the option to revoke the Data Uploader's Editor and Viewer roles. Be aware that even if the Data Uploader's direct edit/view access is removed when a transfer request is accepted, the Data Uploader may retain access through any Projects or Teams to which the media belongs. The following article explains how to check who has edit/view access for a given media: How to See Who Has User Roles for a Given Media.
Opting into media ownership transfer is not retroactive. Opting into this system does not cause previously uploaded media to be transferred to the organization. If organizations wish to retroactively become the Data Manager of existing media, there is a different process for that and the organization should contact us at morphosource@duke.edu to inquire about retroactive transfer of media to the organization.