How to Access A Study's DataShare REDCap Record

Owned by Jessica Pritchard
Last updated: Oct 17, 2023Version comment
2 min read

REDCap Registration for New Users

The steps below outline how to request an account if you do not already have REDCap access.

All users must have a valid REDCap account and agree to the Secure Usage Agreement (SUA), by verifying their email address, before access can be assigned. This will prevent delays when completing your request.

Click HERE for Duke Personnel

Click HERE for Non-Duke Personnel

Email the pophealthdatashare inbox to request access to the DPHS Data Governance REDCap database once you have a REDCap account.

Accessing Study Records in DataShare's REDCap Database

A DataShare REDCap record is required for data access.  Studies that have previously submitted a DataShare resource request survey already have a record; it must be maintained by a member of your study team during the life of the study.  Email the pophealthdatashare inbox if you do not know the REDCap number associated with your project.

  1. Log into REDCap.
  2. Click “My Projects” on the top banner.
  3. Click “DPHS Data Governance Management System”.
  4. On the left-hand menu, select “Record Status Dashboard”
  6. Increase the number of records per page to “all”.  (The default is 250.)
  7. Scroll down until you reach your study.

Updating Study Records

A DPHS Governance System User Guide is available in the file repository.  It contains instructions for completing the Request Approval and Supporting Documents forms. 

Note: The user guide is outdated but still contains relevant information.