cScope: The final step of physically removing an item from the collection - after the decision has been made to remove an item and the metadata has been processed in Aleph and/or OCLC.
Contact: Candice Brown
Units: Collection Strategy and Development, Resource Description, Metadata and Discovery Strategy
Date created: 07/12/2023
After the decision has been approved by Collection Strategy and Development to withdraw an item from the collection AND the Resource Description department or the Metadata & Discovery Strategy department has taken the necessary steps in Aleph and OCLC to process that withdraw; these are the things to do to the physical item to finalize the withdraw process.
- Stamp the item with the withdrawn stamp.
- Head of the book
- Inside cover
- Over the barcode
- Write an “X” over the call number with a black permanent marker.
- Discard it! A number of options:
- Keep it
- Give it to faculty or someone else who wants it
- Include in our Thrift Books shipment if in good condition (contact Candice)
- Recycle it
- Throw it away
- What not to do with it:
- Sell it for personal gain
See also
https://wiki.duke.edu/display/DTSP/Withdrawing+Single+Titles
https://wiki.duke.edu/display/DTSP/Withdrawing+Titles+or+Items+in+Batch