ABLE Music Score Pocketbooks

Scope:

Unit: Resource Description

Date last reviewed: 23 Apr 2020

Date of next review: 23 Apr 2021

ABLE instructions for processing Music Scores with Pocketbooks (Parts)

The Shelf Prep coordinator usually prepares a Music truck to distribute to other staff. The Music Score Monographs are sorted into four categories which are listed below to simplify processing in ABLE. When similar types of materials are sorted together in stacks, it makes it easier for staff to add the same kind of notes to the tickets and watch for pockets, loose materials, etc..

Create a Music Score Pocketbook LOT, or select an existing Music Score Pocketbook LOT for the appropriate shipment date, which will be the same as the Music Score LOT [010913MU]
(See separate document on creating a LOT)

Types of Music Score monographs (all items go on a Music Score LOT [010913MU]. The difference will be the format and class.

Music score with parts—format will be MP
Music score spiral bound with parts—format will be MP
Regular music score monograph paperback books--format will be MS
Music score spiral bound paperback books--format will be MS

ABLE instructions for processing Music Score (Monographs)LOT

Note: Entering Music Score Pocketbooks to the Music Score LOT is the same as entering Music Monographs to the Music Monograph LOT, except you have to add instructions about the parts and how you want the items bound.

Enter in ABLE as follows:

First thing to do is select the correct Fmt [format] for Music Score books.
To do that, follow the steps below:

TAB to or click in the Fmt [format] slot.
Enter the appropriate code in the Fmt [Format] slot and press Tab. (see below for music score format type)

Music Score Spiral bound pocketbook	MP	TITLE\\AUTHOR CALL NUMBER
Music Score Pocketbook Spiral Bound	MP	TITLE\\AUTHOR CALL NUMBER

Note: For Music Scores pocket books, the Cover [color] should be BUC-Buckram and the Print color should be G.

Example:

Instructions: When you choose Fmt MP, Category and Class at the left pane should come up automatically:

Category should be mu – music
Class should be mp – pocketbook

Example:

Instructions: *Exception for Cover color: If the call number includes miniature score, choose Cover [color] 598-Navy from the drop down menu instead of BUC-Buckram: miniature score call number will have Min.Score in the call number (see example below).

Instructions:

Also remember sets will be 598-Navy--watch out for volume numbers in the call number and other music styles like it: i.e. no.; op. (Opus); etc.

Instructions:

Now you are ready to search and download records using Z-Link to retrieve title, author, and call number from Aleph.

Click on Z-Link and follow instructions on separate document to use Z-Link for importing titles into ABLE.

Instructions on Notes:

When you go back to the title composition screen before you review everything, check the item for special notes that may need to be added, such as one of the "DO NOT TRIM" notes, and for spiral bound books, "TRIM INSIDE HOLES." or "DO NOT TRIM INSIDE HOLES." Refer to note list for Music Scores.

Note: The major thing about Music Score Pocketbooks is that each item has scores and/or parts where CB needs to to construct a pocketbook style binding so all the items can circulate together. Most of the time the parts will not be bound, but we still need a note describing the number of scores we want to be bound and the number of parts that are included so we can be sure everything is returned from the CB. Please refer to the Pocketbook notes below as examples. If you do not have enough room for the entire note to fit in the Bindery Notes Field. place the rest of your note in the Temporary Notes Field. Sometimes you may need to abbreviate some of the words.

Notes For Music Score Pocketbooks:

BIND 1 SCORE. TRIM INSIDE HOLES IF POSSIBLE. DO NOT BIND 4 PARTS.

BIND 1 SCORE. DO NOT BIND 4 PARTS.

BIND 1 SCORE. BIND 3 PARTS AS SCORE WITH HARD COVERS.

DO NOT TRIM INSIDE HOLES FOR ALL.

PLACE PUBLISHER BOUND SCORE AND PART IN POCKETBOOK.

BIND 1 SCORE. TRIM INSIDE HOLES. BIND 1 PART (LOOSE PGS) AS A SCORE WITH HARD COVER.

BIND 4 SCORES. FOLLOW DUMMY TICKETS FOR LETTERING FOR SPINE.

BIND 1 SCORE. BIND 4 PARTS AS SCORES WITH HARD COVERS. DO NOT TRIM SCORE & PTS 2-4.

Also Watch-Out for post-it notes on the score for special NOTES to be added. Example

If a Post-It note is there, make a note in the Instruction area: Please keep the covers, Please keep the front cover, Please keep the back cover, or name which piece is appropriate to retain.

If you notice the score has loose pages or all pages are loose, please consult the Shelf Prep Coordinator. Do not ADD item to the LOT.

Once all the information is complete, you are ready to add the item and print the ticket: Click on Add Item. The print screen will appear. Click on the appropriate printer and click ok. The ticket will print to the printer that has been selected. Now you are ready to proceed to the next item by clicking on Z-Link. The Z-Link process is repeated for importing each item into ABLE.

Making corrections on ABLE:

When you are revising and need to make corrections on items, always click on Upd Item (Update Item) after a correction is made. NEVER click on Add item because it will duplicate the item on the LOT. Once the item is updated, you will need to reprint the ticket. To reprint a ticket, click on Print, click on Reprint Binding Slip, then choose the appropriate printer and print the new ticket. NOTE: The newer version of ABLE will not allow a Snipit of the drop down menu, but the above instructions are self-explanatory.