*Monographic Order Cancellations*
Orders can be cancelled for a variety of reasons, including: accidental duplication of material, vendor cannot supply, package never arrived (and not being Scope: Wiki Markup
Contact: Sara Biondi
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Monographic Order Cancellations
Orders can be cancelled for a variety of reasons, including: accidental duplication of material, vendor cannot supply, package never arrived (and not being re-sent), or error in order type/etc.
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A basic cancellation note might look like:
Purchase
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order
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no.
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[number
...
/
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approval\\]
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of
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[date
...
]:
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Rossiisko-izrail`skie
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otnosheniia:
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istoriia
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i
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sovremennost`
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:
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Po
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materialam
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mezhdunarodnoi
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konferentsii
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"Rossiia
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-
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Izrail`:
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20
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let
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vosstanovleniia
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diplomaticheskikh
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otnoshenii".
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Rossiia,
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g.
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Moskva,
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24-25
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oktiabria
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2011
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g.
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M.:
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Institut
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vostokovedeniia
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RAN,
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2012,
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ISBN
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9785932733653,
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279
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p.
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$31.00
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(Item
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no.
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M52954)
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Information:
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*the
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book
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sold
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out,
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please
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cancel
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this
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order
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we
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will
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not
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be
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able
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to
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supply
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it*
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This
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note
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could
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come
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from
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the
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vendor,
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your
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subject
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librarian
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or
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another
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source.
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The
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basic
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steps
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are:
- Find the order with PO # or ISBN. Close the order. In the case of claim replies (as the examples below from MIPP) the correct setting will probably be "VC – Vendor Cancelled." Sometimes you'll also see (and perhaps use) "LC – Library Cancelled." This will depend on who chose to cancel the order, us or them.
- Put a message in the order's library note to that effect. I like to mention the vendor, in case we decide to re-vend the order in future. "MIPP unable to supply." or "MIPP cannot supply." is enough. It can be helpful to provide a who – "Order cancelled per JPT" or "Cancelled per JEK for budget compression"
- Put the same note in the order log. It looks like this before, :
and it looks like this afterwards.after:
- Go to the cataloging side. Suppress the catalog record so library users don't think we really got the title. There may be a macro for the function (which is usually Alt+Q).
If not, add that line by hand (use the F6 key for "create line", type in "STA" instead of a line number, add "SUPPRESSED", and re-save the record with Ctrl-L) – but be sure to spell SUPPRESSED correctly!
If you have the necessary permissions in Aleph, you can also…
- Remove the item. First find the item, then double-click that to access it.
As usual, make sure that it is not a "live-on-a-book" item (that it's not a "D-" barcode) and that it's really referring to the cancelled title.
Then delete it,
and confirm the deletion.
Afterwards your catalog record will have no items
(and neither will your order.)
Robin LaPasha – April 2014
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