Monographic Order Cancellations
Scope: When and how to cancel monographic orders.
Contact: Sara Biondi
Unit: Monograph Acquisitions
Date last reviewed: Jun 9, 2025
Date of next review: Jun 9, 2026
Why cancel an order?
Inadvertent duplicate order, order created in error
Material lost in transit that will not be re-supplied by vendor (for free)
Vendor unable to supply
Etc.
The origin of a cancellation could be the vendor, a subject librarian, or other sources.
If the order is still in status “In Review” (i.e., it has not been communicated to a vendor, and not auto-packaged), it may be simply deleted by clicking the Delete button.
If the order is already in status “Sent”:
Example note from vendor that requires a cancellation:
“We won’t be able to supply the title Bigaku no jiten, it has sold out at the publisher.”
Locate the order in Alma by searching order lines.
Click the Cancel Line button
Choose the correct cancellation reason, and enter a note explaining.
Cancelling the order line in this way automatically suppressed the bibliographic record in Alma, and remove any items from the POL.