Scope: Directions to set up required and optional export settings in Connexion.
Contact: Leeda Adkins
Unit: MADS
Date last review: 12/6/2022
Date of next review: 12/6/2023
Required Export Settings
OCLC Record Exports in UTF-8
Background on policy: OCLC record export settings must be set to export data in UTF-8 Unicode. Aleph anticipates all incoming data to contain Unicode or Unicode-compliant character encoding, so when it encounters non-Unicode values, the characters become corrupted.
- To set or verify record encoding, go to Tools →Options→Export, and click "Record Characteristics":
2. Set the Record Standard to MARC 21, and the Character Set to UTF-8 Unicode:
Export Settings Required for Copy Catalogers – delete MARC 856 from Export (optional for Original Catalogers)
Background on policy: Because by policy, we use separate records for electronic resources and print/physical resources, we do not want to import URLs often included on "multiple version records. These are often referred to as "Mulvered" records. In addition, many electronic resource records in Connexion have URLs linking to other libraries' subscribed electronic resources which causes confusion for our patrons.
Original catalogers describe a select number of electronic resources, some of which will include a URL in the WorldCat record and this is why the setting not to export 856 fields is optional for original cataloging. However, original catalogers should ensure that no URLs that are specific to a different institution or are on a "mulver" record get exported into Aleph. They should also make sure that URLs to related resources for print materials have the proper indicators in the 856 field. This will ensure that the URL does not trigger a "View Online" button in the catalog and appear to be a direct link to the full text resource. Alternatively, original catalogers can simply delete all related URLs, without replacing the WorldCat record, and export a copy of the record free of URLs.
1. To set or verify Field Export settings, go to Tools →Options→Export, and click Field Export Options:
2.Type "856" into the Bibliographic Records box and click OK
