Scope: The final step of physically removing an item from the collection - after the decision has been made to remove an item and the item has been withdrawn from the collection in Aleph and OCLC.
Contact: Candice Brown
Units: Collection Strategy and Development
Date created: 07/12/2023
After the decision has been made and approved by Collection Strategy and Development to withdraw an item from the collection AND Resource Description or Metadata Access and Discovery Services has taken the necessary steps in Aleph (Alma) and OCLC to process that withdraw, these are the things to do to the physical item to finalize the withdraw process.
- Stamp the item with the withdrawn stamp.
- Head of the book
- Inside cover
- Over the barcode
- Write an “X” over the call number with a black permanent marker.
- Discard it! A number of options:
- Keep it
- Give it to faculty or someone else who wants it
- Include in our Thrift Books shipment if in good condition (contact Candice)
- Recycle it
- Throw it away
- What not to do with it:
- Sell it for personal gain
See also
https://wiki.duke.edu/display/DTSP/Withdrawing+Single+Titles
https://wiki.duke.edu/display/DTSP/Withdrawing+Titles+or+Items+in+Batch