Duke Webinar on Inclusive Zoom Events
Automatic Live Captions During Presentations
Please note: automated transcription services are typically less accurate than human transcription. Consider exploring live human transcription for the highest quality live transcription/captioning.
Zoom
To turn on live auto-transcription for your Zoom meeting:
- Go to your Zoom account
- Go to Settings on the left
- Stay on "Meeting" at the top
- Under "In Meeting (Advanced)", look for the "Closed captioning" section, and make sure the switch is flipped on
- In the options under the "Closed captioning" section, check the box for "Enable live transcription service..."
- In your meeting, turn on Live Transcript
- Look for "Live Transcript" or "Closed Caption" in the meeting controls (might be under "More")
- In the pop-up window, click on the "Enable Live Transcription" button
Otter.ai for Zoom meetings (might require subscription)
MS Teams
PowerPoint
Google Slides
Generating Captions Automatically for Recordings
Please note: automated transcription services are typically less accurate than human transcription. Before posting captions with your recordings, you should manually edit the captions for accuracy.
Zoom
To turn on Zoom's after-meeting audio transcript feature, you have to turn on the setting in your account before the meeting and make sure your meeting is recorded in the cloud. This does not caption previously recorded meetings.
- Go to your Zoom account
- Go to Settings on left
- Click on "Recording" on top
- Under "Advanced cloud recording settings," select "Audio transcript"
- Create Zoom meeting with the following settings:
- automatically record meeting → In the cloud
- After the meeting, you can download the transcript file in .vtt format
- Note: if you are using both the audio transcript and live transcript options in Zoom, you may get two separate caption files. They're not identical, so you could review each to see which is a better starting point.
If you want to use Adobe Premiere Pro to edit captions, convert .vtt file to .srt format: https://www.happyscribe.com/subtitle-tools/convert-vtt-to-srt
Panopto
- Download the audio-only file from Zoom (smaller file, easier to work with than the video)
- Log into https://library.capture.duke.edu/ with your netid
- On the left, click on My Folder
- At the top, click on the Create button, and select Upload Media
- Upload the audio file
- After the file has been uploaded and processed, you should see the file show up in the list of things in your folder
- If you hover over the audio file, you should be able to see a "Settings" option
- Clicking on Settings opens up a new overlay
- On the left menu, click on Captions
- You should see an option at the top to "order" automatically generated captions
- After the "order" is placed, you will need to wait a bit for them to generate
- When they are ready, you can download the captions as a .srt file and then upload them directly into Adobe Premiere Pro for general clean up and video editing
YouTube
Manually Editing Captions
Adobe Premiere Pro
- Make sure you have a video file of the recording and a caption file in .srt format
- Open Adobe Premiere Pro and start a new project
Import the .mp4 and .srt files
Drag the video onto the timeline, ensuring that the video is in V1 and the audio is in A1.
Drag the transcript onto the timeline into the Captions track
- Double click the captions track to open in a new panel. Resize to make it larger. Edit transcript as necessary.
With captions selected, go to "File" -> "Export" -> "Media". The format should be H.264, match the source. In the "Captions" tab: select "Create Sidecar File" and select "SubRip Subtitle Format (.srt). Then click "Export".
Posting Recordings with Captions
Warpwire
YouTube
Box
Accessible Documents in Word and PowerPoint
AUX provided a workshop on Accessibility in Word and PowerPoint in the summer of 2019.
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