MARC Invoicing Set-up

Scope: This document describes how to format MARC records to generate orders and custom-EDI invoices in Aleph.

Contact: Leeda Adkins

Unit: Metadata & Discovery Strategy

Date last reviewed: 12/6/2022

Date of next review: 12/6/2023

Creating orders and invoices from vendor-supplied MARC records requires a 980 field in each record with the following:

980 __ a) invoice date (YYMMDD)

           b) order price (00.00)

           e) net price (00.00, with shipping cost or discount factored in)

           f) invoice number

           g) quantity (1)

In the example below, the vendor has included a subfield ( b ) with the list price, and has factored the shipping cost into the subfield ( e ) net price. The shipping costs for this shipment were distributed across 24 records, adding $2.13 to each net price. The subfield ( e ) is used to populate the line items of the invoice. The subfield ( e ) must be in US currency format (two decimal places, ex. $45.00) in order to correctly populate the invoice.

=LDR  00653nam  22001935a 4500

=001  00152668

=003  ES-MaIEV

=008  012008s2018\\\\sp\\\\\\\\\\\\\0001\spa\d

=020  \\$a9788494506383

=040  \\$aES-MaIEV$beng$cES-MaIEV$erda

=100  1\$aBor{acute}es, Alfredo,$eauthor.

=245  14$aLas voces y el laberinto /$cRicard Ruiz Garz{acute}on, Alfredo Bor{acute}es.

=264  \1$aBarcelona :$bNorma Editorial,$c2018.

=300  \\$a112 pages :$bchiefly color illustrations ;$c24 cm.

=980  \\$a20180801$b20.00$e22.13$f022004$g1