Project/Team Ownership, Management, and Membership

Owned by Doug Boyer
Last updated: Jan 19, 2023
2 min read

Projects/Teams are used for collaboratively generating or managing collections of media.  They can also facilitate the discovery of collections of media associated with a particular topic, study, or institution.  By definition, there are often many stakeholders involved in their creation and management. Main examples include:

  • Researchers may use a Project to upload and curate a large collection of scans with help from other researchers or staff before they are ready to make the scans publicly visible or accessible.
  • Researchers may use a Project to provide a user with a specific role to specific collection of media (i.e., "Editor", "Downloader", or "Viewer") (see Definitions of User Roles for Media)
  • Researchers may use a Project to show the outcome of the collaborative imaging effort.  For instance, see the "oVert Thematic Collection Network" Project.
  • Technicians may use a Project to provide exclusive access to scans they are responsible for generating/processing/uploading (where the level of access depends on the "role" assigned to the users added to the Project)
  • Authors may include the link to a Project in their publications to indicate a collection of scans used for a study (but see Reference and Citation of Media and Projects)
  • Museum curator/staff may use a Team to collaboratively track, edit and manage access to scans of specimens from their collections
  • Managers/Directors of imaging facilities may use a Team to collaboratively track, edit, and manage access to scans generated at their facility
  • Journal organizations may use a Team to track, edit, and manage access to media supporting articles published by their authors.
  • PIs/Researchers may use a Team to group together media from various Projects contributed by their labs.
  • Individuals may search by project/team for collections of relevance to their use cases.


Projects have members.

There are a variety of User Roles that members can have for a given Project/Team.

These roles are defined in the members tab of Project/Team edit pages and also in this document.