Managing course reserves copyright clearance
- Erin Nettifee
When instructors want an item to be on reserve, staff must review the copyright applicable to the item to determine if it can be done, if the library must pay for the copyright, or if the item is able to be digitized under fair use rules and/or public domain rules
Copyright default status by citation type
Brief: Waiting for Approval
This would used when creating an item that is not in Alma and adding it to the Alma repository - e.g., fast add. The most common scenario here is for personal copies.
CDI_citation: Not Required
CDI is the “central discovery index” - citations of this type should be articles, streaming media in Summon
digital_repository: Waiting for Approval
This refers to Alma Digital, which is not in use.
electronic_repository: Not Required
This would be items in Alma of type “Electronic” - for us, most commonly eBooks.
non-repository citation: Waiting for Approval
These are items that are not in Alma (either CDI or otherwise) and so they are only for course reserves, they don’t need to circulate, etc.
Most common scenario for this is an external website, a youtube playlist, stuff like that.
physical_repository: Not Required
These are physical items in Alma.
Digitization Workflow Rules
We have two rules configured that will allow digitization requests to continue without a manual review.
If the item’s bibliographic data shows it was published in 1928 or earlier;
If the item’s bibliographic data shows that the percentage requested of the work is <15 percent.
All other scenarios require copyright review.
Note that if Alma cannot determine the percent requested or the publishing year (either because the bibliographic data is incomplete, or because the digitization request does not have the required information,) it will default to requiring manual review.
Reviewing a copyright request
From the Tasks widget, choose Citations > Copyright waiting for approval
Find the citation you want to process. Click Edit to edit the citation, and then click on the Copyright attributes tab.
From the Copyright Status drop down, choose the appropriate value. Click Save to update the citation.
If you need to record additional information about the copyright, click the Copyright Auditing Required box to enable additional fields
Reviewing in bulk
If appropriate, you can update copyright statuses in bulk (up to the number of citations visible in the Alma UI on the page.)
From the Tasks widget, choose Citations > Copyright waiting for approval
Select the citations you want to update.
From the top menu, choose Change Copyright Status and choose the appropriate status from the drop-down. Then click the Change Copyright Status button to save your changes.