Lost Replacement Process
- Natalie Sommerville
Scope: Outlines the process for updating bibliographic, MARC holdings, and item metadata in Aleph as needed when DUL patrons supply a replacement copy for a monograph they have lost. Also, includes information about updating OCLC, as needed.
Contact: Lesley Looper
Unit: Resource Description
Date of last review:
Date of next review:
Patron-supplied replacement copy should arrive to Resource Description from circulation points across DUL with printout that includes barcode number of lost item. Resource Description will change the IPS to LO, and follow the normal process for declaring an item lost.
- Search ISBN in Aleph to ensure book in hand matches lost item
- If patron supplies paperback edition of lost book, may need to overlay updated OCLC record to include paperback ISBN
- If patron supplies alternate edition (that is acceptable), will need to bring in new record and suppress old record/delete OCLC holding if missing copy was only or last copy
- Duplicate item record of lost book
- Update copy number, change IPS to arrived, add barcode to new item
- Include internal note in new item stating “replacement for [barcode]”
- Update number of copies reported in holding record
*If lost item has Dewey call number, mark item record as temp location to retain call number. Add LC call number to holding record, retaining Dewey field, so that new item has LC call number.