Withdrawing Single Titles

Owned by Natalie Sommerville
Last updated: Aug 20, 2024 by Heather Baker
3 min read

Scope: This document briefly describes how Resource Description will withdraw a set of titles ( <10) once the decision is made in Collection Strategy and Development (CSD).  A complimentary page about MADS's process for withdrawing titles in batch describes that process, information on the CSD steps for physical processing for withdrawn materials is also available.

Contact:  Natalie Sommerville

Unit: Resource Description Department

Date last reviewed: 08/20/24

Date of next review: 08/20/25

Using  barcodes supplied by CSD, or public services points working in conjunction with CSD, follow the steps below. 

In rare cases, Collection Services staff performing monograph or serials maintenance will identify a candidate for withdrawal based on poor condition or policy changes.  For example, withdrawing previously cataloged journal offprint articles.  In these cases, also follow the steps below.  Additionally, route physical materials to CSD for disposal.

Caveat:  Do not withdraw any item with the print retention collection, code KEEPR, or that is attached to a bibliographic record with other KEEPR items.  Consult with the Head of Resource Description, the Team Lead for Bindery and Monograph Maintenance, or the Team Lead for Original Cataloging.

Owned by DUL?  If Yes, do the following in Alma:

Find the item by searching on the barcode. 

DO NOT USE THE WITHDRAW BUTTON. CLICKING "WITHDRAW" WILL PERMANENTLY DELETE ALL ITEM DATA AND CANNOT BE UNDONE.


Click the ellipsis on the right side of the screen. 

ellipsis highlighted


Select "Edit Item":

edit item



Select "Yes" under Temporary Location Information and choose "Withdrawn" location from the dropdown:

temp location withdrawn



Click "Save" to finalize:

blue save button



Review the record to see the updated temp location:

temporary location is withdrawn


The changes can also be viewed under the item's History tab:

list of item history


The item is automatically suppressed from public display:

holdings are withdrawn


*There is currently a delay in the publishing process - documentation for suppressing MMSID will be updated as soon as possible

Confirm that book/volume has been de-accessioned from CaiaSoft and follow-up if it hasn't been.

If No, not owned by DUL, stop and let CSD know.