ABLE Monograph Paperbacks and Rebinds
- Heather Baker
- Corrina Carter
- Lesley Looper
Scope:
Contact: Corrina Carter
Unit: Resource Description
Date last reviewed: 04/16/2020
Date of next review: 04/16/2021
ABLE instructions for processing Monograph Paperbacks and Rebinds (Books)
Adding Monograph Paperbacks and Rebinds
Here's how we add a monograph item
First create a Monograph LOT, or select an existing LOT for the appropriate shipment date. (See separate document on creating a LOT.) Monographs and Monograph Rebinds are entered in the same LOT--example of Monograph LOT name 111313M.
The first thing to do is select the correct Fmt [format] for Monograph paperbacks.
To do that, follow the steps below:
**The KEY should be on Title: Text. Then click on the Fmt [format] drop down menu.
Enter the appropriate code in the Fmt [format] slot and press Tab. (see below for monograph format type)
Monograph | TA1M | TITLE\\AUTHOR CALL NUMBER |
| Note: For Monograph paperbacks, the Cover [color] should be BUC-Buckram and the Print color should be W. These choices are already selected in the monograph paperback Fmt [formats]. Make sure all are on the screen. |
Instructions: When you choose the Fmt TA1M, the Category and Class should come up automatically in the left pane of the screen. Category should be M – monograph and Class should be c- custom.
Example
Z-Link for importing titles:
Now you are ready to Search and download records using Z-Link to retrieve title; author; and call number from Aleph
Click on Z-Link and follow instructions on separate document on using Z-Link for importing titles into ABLE
Once the title and call number info has appeared on the ABLE composition screen, please proceed in this manner:
Click on Cover Proof:(This is done for Proofing spine for accuracy in revising): When editing on the composition screen the spine view now changes in real time. Therefore having it open when editing takes care of whatever revision is needed at that time. That is making sure that the title; author; and call number including location, copy numbers and volume numbers are all correct before adding to the LOT. Also remember to check the call number slot Lvl [level] number and adjust as needed for a longer call number. Monograph default is 7. To close the Cover Proof window, click on the X.
INSTRUCTIONS ON NOTES IN ABLE
NOTES: The area on the composition record screen in lower right hand corner is Instructions for notes. All notes print on the binding ticket.
Instructions:There are 3 types of notes (1)Bindery:Located top of screen (this is for information to the Bindery) (2)Library: located top next to Bindery (permanent note instructions to staff; mostly used for Per/Serials items) and (3)Temporary: located bottom pane of screen (is for LUO (Library use only) notes--Remember to use an * asterisk for all Library permanent and Temporary (LUO) notes.
Notes no longer have to be done in all CAPS but it shows up better on the ticket and most likely will not be overlooked at the CB.
Sending Instructions to the Bindery:
Follow the steps below to add notes under instructions:
Click on the Instructions button. Click in the area where the note should appear.
Type the note or copy and paste from the list of notes in the Word document or choose the appropriate note from the ABLE list of notes on the right side pane of the screen. If you are using ABLE notes, highlight the note. It will not appear in note area, but it will print on ticket.
Click Apply.
Click Close.
ADD ITEM TO ABLE
Once all information is competed, now you are ready to add the item and print the ticket. Click on Add Item. The print screen will appear. Click on the appropriate printer and click OK. The ticket will print to the printer that has been selected. Now you are ready to proceed to the next item by clicking on Z-Link. The Z-Link process is repeated for importing each item into ABLE.
Click on Z-Link
This screen will appear
Click on Database dropdown arrow and choose Aleph
Now scan in barcode from book in the slot next to Barcode
A title should appear at the bottom of the screen and the Import button should be available to click. Click on Import and the title, author, and call number should appear on the ABLE composition Title screen. Remember the author will not appear if there is not a 100 field on the Aleph bib record. Also there is no author for Digicovers.
Making corrections on ABLE and Reprinting Tickets:
When you are revising and need to make corrections on items, always click on Upd Item (Update Item) after a correction is made. NEVER click on Add item because it will duplicate the item on the LOT. Once the item is updated, you will need to reprint the ticket: To reprint a ticket, click on Print, click on Reprint Binding Slip, then choose the appropriate printer and print the new ticket. NOTE: The newer version of ABLE will not allow a Snipit of the drop down menu, but the above instructions are self-explanatory.