YBP Shelf-Ready Errors and Corrections

Scope: Resolving errors, exceptions and bounces from YBP shelf-ready shipments.

Contact: Sara Biondi

Unit: Monograph Acquisitions

Date last reviewed: 06/29/2021

Date of next review: 09/29/2021

What causes an item to be pulled from a YBP shelf-ready shipment?

• Pull list that comes with shipment (YBP Shelf-Ready Receiving), sheets for each pull item are included in the shipment, and should be inserted in each book.

  • Pull items listed and follow included instructions (e.g., Send to original cataloging, Relabel needs new call number, send to OCATS, etc.)

    • For OCATS materials

      • Unlink from holdings and delete old holdings record

      • Delete Yankee CID from bib record

      • Add CATS CID to bib record

      • Insert ALREADY TARGETED flag

      • Place on applicable original cataloging shelves

• Errors & Issues not on the pull list – relies on processor to find and pull

  • Record/call number has visible errors (bad call number, other issue)

    • Unlink from holdings and delete old holdings record

    • Using ISBN search in OCLC for more complete record

    • Overlay record from OCLC

    • Create Holdings record

  • Missing call numbers when a call number is available in OCLC NOT ON EXCEPTIONS SHEET

    • Unlink & delete old holdings record

    • Correct by overlaying complete OCLC record & create link to holdings

    • Print label as usual (insert instruction for mono labeling)

  • Incomplete call numbers (often missing the date) NOT ON EXCEPTIONS SHEET

    • Unlink & delete old holdings record

    • Correct by overlaying complete OCLC record & create link to holdings

      • If no better call number is available, put CATS CID, insert an ALREADY TARGETED flag, and place on original cataloging shelves

    • Otherwise print label as usual (insert instruction for mono labeling)

• Pulling "bind books" (books qualified for binding) / damaged materials

  • Look for pamphlets, floppy materials - flag and send to Preservation attention

  • Damaged books (in transit/on site) - flag and send to Preservation

  • Binding damage/issues - place on Bindery Review

• Green flag from GOBI – too small to target

  • Remove flag, no action

Failures of call number used to go back to whoever has a CID in the record (cataloger of record).
However, currently if it can be corrected by person processing the label, can be done by that person.

• Holdings record not linked

• Error in item record (bad barcode, etc.)

• If record does not have acceptable call number (missing date, etc.) it needs original cataloging