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Opening Boxes - GOBI Approval and Firm Shipments Instructions

Opening Boxes - GOBI Approval and Firm Shipments Instructions

Oct 24, 2022

Scope:

Contact: Sara Biondi

Unit: Monograph Acquisitions

Date last reviewed:

Date of next review:

Opening Boxes: YBP/GOBI INSTRUCTIONS 

 

GOBI approval shipments:

  • Labeled "Approval Plan"

    • Place material on a metal truck (from Shelf Prep), sorted and in this order:

    • New & Noteworthy Approval Plan

      • Includes shipments of "NYT Best Sellers"

      • Place purple New & Noteworthy (N&N) flags in the shipment

    • Duke Authors Approval Plan

      • Place Duke Authors flags in shipment

    • "APPROVAL RELIG"

      • No special flags

    • Gobi Awards

      • No special flags

    • Remainder of shipment, in alphabetical (invoice) order

  • For these shipments, original invoices should be placed in first book of each shipment

  • Deliver this truck to the correct person in Shelf Prep

  • NOTE: GOBI invoices addressed to "TECH. SERVICES" for "Physical Processing and Marc Records" should be delivered to supervisor


GOBI firm shipments:

  • Labeled "Approval Slips" (Several boxes, each with invoice). Place on wooden truck in following order:

    • New & Noteworthy ORD

      • Place New & Noteworthy purple flags in shipment

    • Lilly Current Lit ORD

      • Place Lilly Current Lit lavender flags in shipment

    • Remainder of shipment, in alphabetical (invoice) order

  • For these shipments, original invoices should be placed in first book of each shipment

  • Deliver this truck to the correct person in Shelf Prep


GOBI Art Approval

  • Open, check off and place invoice in first book

  • Delivery to correct receipts staff's cubicle


GOBI Southern Lit (SCL)

  • Open, check off and place invoice in first book

  • Delivery to correct receipts staff's cubicle


GOBI-UK approval shipments (GOBI-UK PLAN/PLSHW)

  • For these shipments, photocopy original invoice (single-sided copies) and provide to staff member loading these shipments

  • Verify all materials are present, and place on Approval shelving, in invoice order. Place copy of invoice in first book of shipment, and tip down

GOBI UK Orders (Order Type: APPR/MONO)

  • For these shipments, photocopy original invoice (single-sided copies) and provide to staff member loading these shipments

  • Verify all materials are present, and place on Firm Order shelving, in invoice order. Place copy of invoice in first book of shipment, and tip down