Opening Boxes - GOBI Approval and Firm Shipments Instructions

Owned by Heather Baker
Last updated: Oct 24, 2022
2 min read

Scope:

Contact: Sara Biondi

Unit: Monograph Acquisitions

Date last reviewed:

Date of next review:

Opening Boxes: YBP/GOBI INSTRUCTIONS 


GOBI approval shipments:

  • Labeled "Approval Plan"
    • Place material on a metal truck (from Shelf Prep), sorted and in this order:
    • New & Noteworthy Approval Plan
      • Includes shipments of "NYT Best Sellers"
      • Place purple New & Noteworthy (N&N) flags in the shipment
    • Duke Authors Approval Plan
      • Place Duke Authors flags in shipment
    • "APPROVAL RELIG"
      • No special flags
    • Gobi Awards
      • No special flags
    • Remainder of shipment, in alphabetical (invoice) order
  • For these shipments, original invoices should be placed in first book of each shipment
  • Deliver this truck to the correct person in Shelf Prep
  • NOTE: GOBI invoices addressed to "TECH. SERVICES" for "Physical Processing and Marc Records" should be delivered to supervisor


GOBI firm shipments:

  • Labeled "Approval Slips" (Several boxes, each with invoice). Place on wooden truck in following order:
    • New & Noteworthy ORD
      • Place New & Noteworthy purple flags in shipment
    • Lilly Current Lit ORD
      • Place Lilly Current Lit lavender flags in shipment
    • Remainder of shipment, in alphabetical (invoice) order
  • For these shipments, original invoices should be placed in first book of each shipment
  • Deliver this truck to the correct person in Shelf Prep


GOBI Art Approval

  • Open, check off and place invoice in first book
  • Delivery to correct receipts staff's cubicle


GOBI Southern Lit (SCL)

  • Open, check off and place invoice in first book
  • Delivery to correct receipts staff's cubicle


GOBI-UK approval shipments (GOBI-UK PLAN/PLSHW)

  • For these shipments, photocopy original invoice (single-sided copies) and provide to staff member loading these shipments
  • Verify all materials are present, and place on Approval shelving, in invoice order. Place copy of invoice in first book of shipment, and tip down

GOBI UK Orders (Order Type: APPR/MONO)

  • For these shipments, photocopy original invoice (single-sided copies) and provide to staff member loading these shipments
  • Verify all materials are present, and place on Firm Order shelving, in invoice order. Place copy of invoice in first book of shipment, and tip down