Opening Boxes - GOBI Approval and Firm Shipments Instructions

Scope:

Contact: Sara Biondi

Unit: Monograph Acquisitions

Date last reviewed:

Date of next review:

Opening Boxes: YBP/GOBI INSTRUCTIONS 

GOBI approval shipments:

• Labeled "Approval Plan"
  • Place material on a metal truck (from Shelf Prep), sorted and in this order:
  • New & Noteworthy Approval Plan
    • Includes shipments of "NYT Best Sellers"
    • Place purple New & Noteworthy (N&N) flags in the shipment
  • Duke Authors Approval Plan
    • Place Duke Authors flags in shipment
  • "APPROVAL RELIG"
    • No special flags
  • Gobi Awards
    • No special flags
  • Remainder of shipment, in alphabetical (invoice) order
• For these shipments, original invoices should be placed in first book of each shipment
• Deliver this truck to the correct person in Shelf Prep
• NOTE: GOBI invoices addressed to "TECH. SERVICES" for "Physical Processing and Marc Records" should be delivered to supervisor

GOBI firm shipments:

• Labeled "Approval Slips" (Several boxes, each with invoice). Place on wooden truck in following order:
  • New & Noteworthy ORD
    • Place New & Noteworthy purple flags in shipment
  • Lilly Current Lit ORD
    • Place Lilly Current Lit lavender flags in shipment
  • Remainder of shipment, in alphabetical (invoice) order
• For these shipments, original invoices should be placed in first book of each shipment
• Deliver this truck to the correct person in Shelf Prep

GOBI Art Approval

• Open, check off and place invoice in first book
• Delivery to correct receipts staff's cubicle

GOBI Southern Lit (SCL)

• Open, check off and place invoice in first book
• Delivery to correct receipts staff's cubicle

GOBI-UK approval shipments (GOBI-UK PLAN/PLSHW)

• For these shipments, photocopy original invoice (single-sided copies) and provide to staff member loading these shipments
• Verify all materials are present, and place on Approval shelving, in invoice order. Place copy of invoice in first book of shipment, and tip down

GOBI UK Orders (Order Type: APPR/MONO)

• For these shipments, photocopy original invoice (single-sided copies) and provide to staff member loading these shipments
• Verify all materials are present, and place on Firm Order shelving, in invoice order. Place copy of invoice in first book of shipment, and tip down