Scope: Describes the incoming freight/shipment processing workflow for General/Roman Languages Monograph Receipts
Contact: Sara Biondi
Unit: Monograph Acquisition
Date last reviewed: 11/17/2020
- Monographic Approval and Firm order shipments are delivered to the Intake table.
- GOBI/YBP shelf-ready shipments are placed on the floor, against the wall, beside the intake table
- Move Rush, Southern Lit, Art Approval, and Duke University Press to the small, rolling cart under the window.
- Move sets and serials to the wall opposite the monograph receiving area
- Move shipments to the Processing table.
- Sort by vendor (keep boxes from one vendor together)
- Write the date the box is being moved to the processing table on the top and front/side of each box in red marker. This date will be the Intake Date used for tracking.
- Enter shipment details on the Monograph Shipment Log in the black binder:
- Intake Date – date box moved from the Intake table to the Processing table
- Vendor
- Approval or Firm – if known (can be added after viewing shipment invoice)
- Manual or Batch Loaded
- Number of Boxes – number of boxes from a particular vendor being moved to the processing table
- Completed and Completed By – these last two columns are left blank until a box has been opened, inventoried and readied for transfer to the copy cataloging wall
- A check mark for each box processed is placed in the Completed column with the processor's initials entered in the Completed By column.
- The number of check marks should match the number of boxes received. Example: The log indicates two boxes received from Amalivre, so two check marks appear in the Completed column when the boxes have been processed.
- If two (or more) people worked on a shipment, then each will add their initials in the Completed By column.
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This procedure is frequently followed by property stamping and insertion of security strips. Basic Monograph Shelf Preparation has more information on these procedures.
