Streaming Media

Scope: Overview of LCRA + ERAD Managed Streaming Media Packages and Workflows

Contact: Alaina Deane

Units: Licensing and Continuing Resource Acquisitions, Electronic Resources Access and Discovery

Date last reviewed: Dec 29, 2025 

Date of next review:

Acquisitions for streaming media packages are managed through LCRA, whereas title-by-title acquisitions are managed through MA.

Access set up for streaming media packages is managed through ERAD, whereas access for title-by-title acquisitions is managed through MA. The table below provides an overview of streaming media providers, packages, and how MARC records are managed.

Access Types (Perpetual, Current, or Current and Perpetual) are indicated in Alma for each specific streaming media collection or portfolio.

Access issues are initially handled by ERAD, since it is usually necessary to reach out to the vendor. MSI will support loading bulk records. RD can also assist with correcting individual records and supports cataloging some perpetually acquired streaming media titles.

*Note Unique Workflows

• Duke owns perpetual access rights to most Alexander Street Press databases. Approximately twice a year, titles are dropped from ASP subscription databases. When this happens, the MARC data is no longer included in the data packages sent to discovery services. Since we own perpetual access rights, we need to retain local MARC records. 

• Perpetual access collections are set up to NOT auto-delete

• CZUTL flags portfolio deletes. ERAD actions:

  • Check portfolio access

  • Check perpetual access rights in Alexander Street Press admin portal

  • Move portfolio to local collection: Alexander Street Press Local Collection, Collection ID: 61951690840008501

  • Activate portfolio

  • Dismiss CZUTL task

• LCRA and ERAD receives alert that AVON Build-By-Choice time period is starting and LCRA forwards to the Librarian for Film.

• Librarian for Film may share Build-By-Choice selections via email, and ERAD and LCRA keeps an eye out for confirmation email from AVON.

  • Note: if we don’t get a confirmation email from AVON listing all of the selected titles, the final check-out step may have been missed.

• LCRA will download list of purchased titles from AVON Admin in Account Settings>>Orders and save this to the Title Lists folder in the shared drive

  • Note: the “AVON Build by Choice Selection” area in the admin just has titles currently available for build by choice. This may include some titles we’ve purchased in the past, but since it’s only a list of titles that are available for build by choice it is not a complete list of our purchased titles.

• ERAD:

  • AVON collection is set up to NOT auto-delete

    • Note: we may change this configuration if record churn is unmanageable outside of expected June/December turnover

  • When AVON PA selections are made, add PA label to portfolios in AVON collection

  • Look out for PA portfolio deletions in CZUTL in June & December

  • Activate/Move local records to local collection: AVON Local Collection, Collection ID: 61951690820008501

• The Projectr perpetual access selections are available at the end of the calendar year and the Librarian for Film will email the selections to LCRA or ERAD list serv.

• ERAD

  • Projectr collection is set up to NOT auto-delete

  • When Projectr PA selections are made, add PA label to portfolios in Projectr collection

  • If any Projectr PA title deletions show up in the CZUTL, ERAD will check that the title is accessible and keep the local portfolio activated in the Projectr collection to manage PA titles

    • Note: There are some historical titles that we purchased as DVD only but have complimentary online access to now.