Streaming Media
Scope: Overview of ERSA Managed Streaming Media Packages and Workflows
Contact: Amelia Rodarte
Unit: Electronic Resources & Serials Acquisitions
Date last reviewed: Feb 7, 2025
Date of next review:
Acquisitions Overview
Acquisitions for streaming media packages are managed through ERSA, whereas title-by-title acquisitions are managed through MA.
Access Overview
Access set up for streaming media packages is managed through ERSA, whereas access for title-by-title acquisitions is managed through MA. Streaming Media access is unique in that video titles are not consistently available in the knowledgebase, so 360 MARC is typically not available. Therefore most title-level MARC records are loaded locally by MADS. The table below provides an overview of streaming media providers, packages, and how MARC records are managed.
Troubleshooting
Access issues are initially handled by ERSA, since it is usually necessary to reach out to the vendor. MADS (usually Leeda) will support loading corrected records. RD (Ellen) can also assist with correcting URLs in individual records and supports cataloging perpetually acquired streaming media titles.
Streaming Media Provider Overview
Vendor | Major Packages/Content | MARC Records Management | MARC Records Schedule | Notes | Was 360 MARC Available? Checked? | CZ Portfolios in Alma? | Deduplication Complete? |
|---|---|---|---|---|---|---|---|
Alexander Street | AVON* | Leeda Adkins (manually from provider site) | New, updated, and deleted records post on first Saturday of the month, MADS loads the following Monday | Alexander Street used to also license Docuseek platform until 2020 | Available - All (28) 360 Not Checked (24) 360 Checked (4)
| Yes, Activated |
|
Ambrose Video Publishing | BBC Shakespeare Plays | Manual upload | N/A one time purchase |
| No | No |
|
Bloomsbury: Drama Online |
| ERM Team (Amelia Rodarte) notifies Leeda when we subscribe to a new collection. | Platform posts all collections with MARC but does not distinguish which are accessible/owned by DUL | 360 MARC is available for Drama Online, but MADS prefers local loads. Reassess after Alma migration - summer 2024. | Available - All (13) 360 Not Checked
| Yes, Activated |
|
Digitalia Film Library |
| Leeda Adkins receives add/delete email notifications |
| Emailed Digitalia support 10/17/23 to confirm MARC records schedule. Last received Feb 2022. | Available 360 Not Checked | Yes, Activated | Yes |
Digital Theatre+ | Digital Theatre+ | Amelia notifies Leeda of new resource. Leeda manages ongoing MARC records management. | New, updated, and deleted records post on first day of the month. | New resource 1/1/2024. MARC records available on website: https://support.digitaltheatreplus.com/usage-content-reporting | No | Yes, Not Activated | Yes |
Docuseek2 | Docuseek, Global Environmental Justice; Women Make Movies; Collective Eye | Leeda Adkins receives add/delete email notifications with attached MARC files | MARC for collections sent quarterly; single-title purchases sent upon activation | ERSA/MA | Available - All (5) 360 Not Checked (4) 360 Checked (1) | Yes, Activated |
|
Electronic Arts Intermix |
| No MARC available | N/A | EAI currently hiring someone to help create MARC records. None available at this time (1/4/24 ADR) | No | No - Not in Alma |
|
History Makers |
| Leeda Adkins via OCLC WorldShare |
|
| No | No |
|
Infobase | Feature Films for Education; Films on Demand | Leeda Adkins receives add/delete email notifications; delete files are typically delayed, which requires periodic checking of admin site for availability | Loaded at beginning of month unless prompted via AskTech for immediate load. Delete files posted bi-annually |
| Available - Most (4/5) 360 Not Checked (4) | Yes, Activated *Just For Kids has CZ linking issues 11/4/24 |
|
Kanopy |
| Ellen Maxwell individual records/Leeda Adkins bulk records via platform | Platform unreliable for alerting to new records available for download; monthly refreshes of entire MARC collection to determine what is in catalog and what is new | MA | No | No |
|
Kanopy: Media Education Foundation |
| Leeda Adkins via platform | Need to investigate whether these are included in main MARC set |
| No | No |
|
Medici.TV |
| From provider website: "MARC Records powered by OCLC are included in your institutional subscription. You can download them via OCLC’s Collection Manager." |
| ERSA; vended through Harrassowitz Unsure if MARC records have been loaded into catalog. 0 Title database in KB | No | No |
|
Metropolitan Opera on Demand |
| "MARC Records will be available for the Met Opera on Demand catalog via OCLC’s WorldShare Collection Manager" - 11/2023 update |
| Unsure if MARC records have been loaded into catalog. 0 Title database in KB | No | No |
|
Naxos Video Library |
| MARC records available on provider website |
| Unsure if MARC records have been loaded into catalog. Share admin credentials with MADS if needed. 0 Title database in KB | No | No |
|
NC LIVE Video Collection |
| From NC LIVE website: "Included in Films on Demand as of September 2018" (Infobase) |
| Perpetual Access Collection |
|
|
|
OnTheBoards.TV |
| Unknown |
| Unsure if MARC records have been loaded into catalog. No admin account. 0 Title database in KB | No | No |
|
Projectr.edu |
| Leeda Adkins receives add/delete email notifications |
|
| No | Yes, Activated |
|
Qwest TV |
| CZ activated |
| No local MARC records in the catalog. CZ records activated. | No | Yes, Activated |
|
Shoah Foundation Institute Visual History Archive |
| Unknown - 360 MARC available if needed |
| 51,826 video records in KB. 360 MARC is available but not turned on. Unsure if MARC records have been loaded into catalog. No admin account. | Available 360 Not Checked | Yes, Activated |
|
Swank |
| Leeda Adkins (manually from provider site) | Loaded at beginning of month unless prompted via AskTech for immediate load. | MA | No | No |
|
*Note Unique Workflow
Unique Workflows
AVON Build by Choice
ERSA receives alert that AVON Build-By-Choice time period is starting and Serials Management forwards to Librarian for Film
Librarian for Film may share Build-By-Choice selections via email, and ERSA keeps an eye out for confirmation email from AVON.
Note: if we don’t get a confirmation email from AVON listing all of the selected titles, the final check-out step may have been missed.
Serials Management will download list of purchased titles from AVON Admin in Account Settings>>Orders, save this to the Title Lists folder in the shared drive, and create dummy order records for selected titles
Note: the “AVON Build by Choice Selection” area in the admin just has titles currently available for build by choice. This may include some titles we’ve purchased in the past, but since it’s only a list of titles that are available for build by choice it is not a complete list of our purchased titles.
Create dummy orders:
Perform title search in Alma to find appropriate title
The correct title will have Alexander Street Press as the Interface Name
Click on the three dots for more options → Order
Create PO line
PO line type: Electronic Title - One Time
PO line owner: DUL E-Resources
Check the "Create Inventory Manually" checkbox!
Fill in PO line information
Material type: Streaming Video
Acquisition method: Technical (We will not be paying an invoice on the PO line)
Associated PO lines: 1146433 (This is the PO line for our AVON subscription)
Material supplier: PDUMMY SERIALS
Note: AVON perp access selection
1st Reporting Code: Streaming Media
Link newly created PO line to portfolio-level record:
Copy PO line
Search for the title again. The correct will now have an Order attached
Pull up the portfolio list by clicking on Electronic under the correct title
Click View to edit the portfolio → Acquisition tab → and add the PO line → Save
Double-check PO line to see that the portfolio is under the Ordered Portfolios section
Add PO line to title list spreadsheet saved on the shared drive: L:\ElectronicResourcesSerialsAcquisitions\Title Lists\ProQuest\AVON title lists\AVON perp access order creation updated 20231218