Streaming Media

Scope: Overview of ERSA Managed Streaming Media Packages and Workflows

Contact: Amelia Rodarte

Unit: Electronic Resources & Serials Acquisitions

Date last reviewed: 30 Aug 2024 

Date of next review:

Acquisitions Overview

Acquisitions for streaming media packages are managed through ERSA, whereas title-by-title acquisitions are managed through MA.

Access Overview

Access set up for streaming media packages is managed through ERSA, whereas access for title-by-title acquisitions is managed through MA. Streaming Media access is unique in that video titles are not consistently available in the knowledgebase, so 360 MARC is typically not available. Therefore most title-level MARC records are loaded locally by MADS. The table below provides an overview of streaming media providers, packages, and how MARC records are managed.

Troubleshooting

Access issues are initially handled by ERSA, since it is usually necessary to reach out to the vendor. MADS (usually Leeda) will support loading corrected records. RD (Ellen) can also assist with correcting URLs in individual records and supports cataloging perpetually acquired streaming media titles.

Streaming Media Provider Overview

*Note Unique Workflow

Unique Workflows

AVON Build by Choice

• ERSA receives alert that AVON Build-By-Choice time period is starting and Serials Management forwards to Librarian for Film
• Librarian for Film may share Build-By-Choice selections via email, and ERSA keeps an eye out for confirmation email from AVON.
  • Note: if we don’t get a confirmation email from AVON listing all of the selected titles, the final check-out step may have been missed.
• Serials Management will download list of purchased titles from AVON Admin in Account Settings>>Orders, save this to the Title Lists folder in the shared drive, and create dummy order records for selected titles
  • Note: the “AVON Build by Choice Selection” area in the admin just has titles currently available for build by choice. This may include some titles we’ve purchased in the past, but since it’s only a list of titles that are available for build by choice it is not a complete list of our purchased titles.
• Create dummy orders:
  1. Perform title search in Alma to find appropriate title
     1. The correct title will have Alexander Street Press as the Interface Name
  2. Click on the three dots for more options → Order
  3. Create PO line
     1. PO line type: Electronic Title - One Time
     2. PO line owner: DUL E-Resources
     3. Check the "Create Inventory Manually" checkbox!
  4. Fill in PO line information
     1. Material type: Streaming Video
     2. Acquisition method: Technical (We will not be paying an invoice on the PO line)
     3. Associated PO lines: 1146433 (This is the PO line for our AVON subscription)
     4. Material supplier: PDUMMY SERIALS
     5. Note: AVON perp access selection
     6. 1st Reporting Code: Streaming Media
  5. Link newly created PO line to portfolio-level record:
     1. Copy PO line
     2. Search for the title again. The correct will now have an Order attached
     3. Pull up the portfolio list by clicking on Electronic under the correct title
     4. Click View to edit the portfolio → Acquisition tab → and add the PO line → Save
  6. Double-check PO line to see that the portfolio is under the Ordered Portfolios section
  7. Add PO line to title list spreadsheet saved on the shared drive: L:\ElectronicResourcesSerialsAcquisitions\Title Lists\ProQuest\AVON title lists\AVON perp access order creation updated 20231218