Physical License Filing Backfile
- Sarah Holsapple
- Alaina Deane
- Heather Baker
Owned by Sarah Holsapple
Scope: Steps for filing of newly signed licenses
Contact: Alaina Deane
Unit:Â Electronic Resources & Serials Acquisitions
Date last reviewed: 05/10/2022
Date of next review:
- Open Trello Licensing board and scroll to FY 2021 or FY 2022 Completed List
- Select a card where "File fully executed license in licensing filing cabinet" has not been checked
- Open DUL Licensing Documents in Box
- NOTE: may be easier to navigate to folder using Box Drive to open Box files in Windows File Explorer: https://oit.duke.edu/help/articles/kb0026031
- Scroll to appropriate folder and open related fully executed license (signed and counter-signed) document. Clues as to which folder to look in can be found in the Description section of the Trello card, under FOLIO License record.
- Print to LIB-PLEX-SRM17
- File in appropriate folder in the filing cabinet at the front of Smith Warehouse, Bay 9
- Check off steps for "File signed license in licensing filing cabinet" and "File fully executed license in licensing filing cabinet" in Trello card
