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Ex Libris Knowledge Base Database Examples

Ex Libris Knowledge Base Database Examples

Nov 21, 2022

Scope: Provides examples of different scenarios that one may come across when adding databases to the Ex Libris KB (knowledge base)

Contact: Barbara Dietsch

Unit: Electronic Resources & Serials Acquisitions

Date last reviewed: 05/26/2022

Date of next review:


Databases can contain a wide variety of content in different formats—they may contain full text titles, citations, articles, archival papers, or modules of content. Additionally, it is sometimes necessary to set up special access in the Ex Libris KB (knowledge base) to accommodate scenarios where we need a custom URL or to indicate that we only have access to some of the content within a larger database. Please see examples below for information on how to set up different database access scenarios.

CONTENTS


When presented as a 0-TITLE DATABASE WITHOUT TITLES
When presented as a DATABASE CONTAINING TITLES
Custom URLs
-custom URL added for https
-custom URL added to accommodate username/password authentication
-custom URL added per provider notice
-custom URL added for preferred landing page
-custom URL added for access via NC Live
-custom URL added to include ProQuest account ID
-custom URL added to include LocID for Gale
When to submit a case for addition
Public Database Note field
Database and journal/book have same name
Databases with modules or parts
Fields no longer in use
360 Search



When presented as a 0-TITLE DATABASE WITHOUT TITLES

  • search by Database | Name Contains

  • Edit (top tright)

    • Status - Subscribed

    • 360 Search - checked

    • 360 MARC - unchecked

    • Note - date, initials, action taken


example: Women's Studies International, Aleph order 1147450, vendor EBSCO





  • search by Provider | Name Contains


example: Repbase, Aleph order 1112275, vendor Phoenix Bioinformatics




When presented as a DATABASE CONTAINING TITLES



  • search by Database | Name Contains (or Provider | Name Contains)

  • Edit

    • Status - Subscribed

    • 360 Search - checked

    • 360 MARC - checked

    • Note - date, initials, action taken



  • for complete workflow, see required reading

    • LINK TBA


  • example: Contemporary World Drama, Aleph order 1084242, vendor Alexander Street

    Ex Libris record/edit page. Highlighted fields are 'status subscribed', '360 search', '360 MARC updates', 'Public database note'





      Note: notify MADS if more more than 10,000 records are being subscribed in new targets per week; likewise, if unsubscribing more than 10,000 records, notify MADS about their removal