Physical License Filing Backfile

Scope: Steps for filing of newly signed licenses

Contact: Alaina Deane

Unit: Electronic Resources & Serials Acquisitions

Date last reviewed: 05/10/2022

Date of next review:

• Open Trello Licensing board and scroll to FY 2021 or FY 2022 Completed List

• Select a card where "File fully executed license in licensing filing cabinet" has not been checked

• Open DUL Licensing Documents in Box
  • NOTE: may be easier to navigate to folder using Box Drive to open Box files in Windows File Explorer: https://oit.duke.edu/help/articles/kb0026031
• Scroll to appropriate folder and open related fully executed license (signed and counter-signed) document. Clues as to which folder to look in can be found in the Description section of the Trello card, under FOLIO License record.

• Print to LIB-PLEX-SRM17
• File in appropriate folder in the filing cabinet at the front of Smith Warehouse, Bay 9
• Check off steps for "File signed license in licensing filing cabinet" and "File fully executed license in licensing filing cabinet" in Trello card